We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.
Your responsibilities:
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Manage professional and personal scheduling for senior executive, including agendas, mail, email, calls, travel arrangements, client management, and other company logisttcs.
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Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
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Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
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Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
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Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
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Organize team communications and plan events, both internally and offsite
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Provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
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Maintain and refine internal processes that support to the highest ranking executives company-wide, coordinating internal and external resources to expedite workflow
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Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
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Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
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Act as an office manager by keeping up with office supply inventory
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Take minutes during meetings
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Organize and maintain the office filing system
Skill sets/Experience we require:
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4 plus years’ experience in administrative role reporting directly to upper management
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Superb written and verbal communication skills
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Strong time-management skills and the ability to organize and coordinate multiple projects at once
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Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
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Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
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Ability to maintain confidentiality
Pedigree:
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High School degree
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PA Diploma or certification is a plus
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