We are looking for a prudent property manager to be responsible for the direct management oversight of assigned commercial/residential properties. The goal is to maximize asset value, customer satisfaction and revenue.
If you thrive under stress, we want to talk to you.
Your responsibilities:
- Serve as the point person for office manager duties including:
§ Maintenance
§ Mailing
§ Supplies
§ Equipment
§ Bills
§ Errands
§ Shopping
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Schedule meetings and appointments
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Organize the office layout and order stationery and equipment
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Maintain the office condition and arrange necessary repairs
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Partner with HR to update and maintain office policies as necessary
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Organize office operations and procedures
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Coordinate with IT department on all office equipment
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Ensure that all items are invoiced and paid on time
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Manage contract and price negotiations with office vendors, service providers and office lease
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Manage office general & administrative budget, ensure accurate and timely reporting
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Provide general support to visitors
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Assist in the onboarding process for new hires
Address employee’s queries regarding office management issues
(e.g.stationery, Hardware and travel arrangements)
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Liaise with facility management vendors, including cleaning, catering and security services
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Plan in-house or off-site activities, like parties, celebrations and conferences
Skill sets/Experience we require:
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Proven experience as an Office manager, Front office manager or Administrative assistant
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Knowledge of office administrator responsibilities, systems and procedures
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Proficiency in MS Office(MS Excel and MS Outlook, in particular)
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Hands on experience with office machines(e.g.fax machines and printers)
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Familiarity with email scheduling tools, like Email Scheduler and Boomerang
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Excellent time management skills and ability to multi-task and prioritize work
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Attention to detail and problem solving skills
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Excellent written and verbal communication skills
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Strong organizational and planning skills in a fast-paced environment
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A creative mind with an ability to suggest improvements
Pedigree:
- High school degree; additional qualification as an Administrative assistant or Secretary is a plus
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