Executive Assistant

About the role

**Join Our Team as an Executive Assistant!**

Maxan is looking for a highly organized, proactive, and resourceful Executive Assistant to provide dedicated support to our President \& General Manager.

In this role, you’ll help the President stay focused, prepared, and organized by managing a busy calendar, coordinating meetings and travel, preparing materials, tracking priorities, and following up on key action items. You’ll also provide day\-to\-day administrative support and help ensure important commitments and deadlines don’t fall through the cracks.

We’re looking for someone who can anticipate needs, manage competing priorities, and work independently with a high level of professionalism and discretion. If you’re adaptable, detail\-oriented, comfortable working in a fast\-paced environment, and enjoy being the person who keeps things moving behind the scenes, we’d love to hear from you!

**What You’ll Do:**

* Manage the President’s calendar, meetings, appointments, travel, and key deadlines. * Coordinate schedules and meeting logistics with internal and external stakeholders. * Prioritize competing requests, protect executive time, and ensure important commitments and deadlines are not missed. * Prepare agendas, presentations, reports, correspondence, and meeting materials. * Organize documents requiring review, approval, or signature and ensure the President is prepared for meetings and important discussions. * Track priorities, action items, commitments, and follow\-ups to keep projects and executive initiatives moving forward. * Follow up with team members and stakeholders to ensure outstanding items are completed. * Screen and prioritize communications, draft correspondence, and act as a professional liaison with employees, clients, vendors, consultants, and business partners. * Coordinate travel, reservations, expense reports, invoices, memberships, subscriptions, and other administrative requirements. * Support time\-sensitive personal and business matters as required. * Handle sensitive and confidential information with professionalism and discretion.

**What You Bring:**

* 3\-5\+ years of experience supporting senior executives in an Executive Assistant or similar role. * Exceptional organizational and time management skills. * Strong written and verbal communication skills. * Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams. * Ability to manage multiple priorities with accuracy, professionalism, and sound judgment. * Highly organized, proactive, and capable of working independently. * Experience in construction or a related industry is considered an asset.

**What's In It For You:**

* Competitive compensation package, including a Structured KPI Bonus Program * Excellent benefits and annual Health Spending Account * Great vacation policy plus 3 paid personal days * Group RRSP \& DPSP Matching Program * Early office closure on Fridays throughout the year and summer hours * Complimentary use of our gym and shower facilities on\-site * Fresh fruit and snacks around the office * In\-house leadership and development programs through Maxan Academy * Be part of an amazing culture where you want to come to work!

**Watch****The Maxan Way**

**video to learn more about our culture and hear what it’s like to work at Maxan!**

*Maxan is committed to fostering a diverse and inclusive workplace. Reasonable accommodations in the hiring process will be provided to people with disabilities upon request.*

**\#Hiring \#Mississauga \#ExecutiveAssistant \#EA \#Administration \#ConstructionCareers**

**Position Type:** Full\-time Permanent

**New or Current:** New

**Salary Range:** $65,000\-$80,000/year *(actual compensation will be based on experience, qualifications, skills, and overall fit for the role).*

**Reports to:** President \& General Manager

**Location:** Mississauga, ON