Senior Manager of Executive Initiatives and Programs

About the role

**Job Overview**

**The Senior Manager of Executive Initiatives \& Programs is a high\-level, hybrid position designed for an exceptional leader who balances sophisticated executive partnership with strategic project execution. As a member of the organization's senior leadership team, this role serves as a vital extension of theC hief Executive Officer. The position is responsible for directing daily executive operations, managing governance workflows for the Board of Directors, and driving high\-priority organizational programs.**

**A substantial focus of this portfolio will be serving as the programmatic architect for rebuilding the operational framework of the organization's Education Program. The ideal candidate brings a blend of executive presence, strict discretion, and a proven track record of project management, moving seamlessly from governance logistics to community\-wide program execution.**

**Responsibilities:**

**Program Leadership \& Education Initiative**

**** Program Design \& Launch: Lead the strategic development, planning, and rollout of the Education Program, converting organizational vision into actionable timelines and deliverables.

**** Operational Scaffolding: Establish the infrastructure for the program, including curriculum frameworks, scheduling logistics, tracking metrics, and administrative workflows.

**** Stakeholder \& Community Engagement: Build and maintain high\-level partnerships with schools, community groups, youth organizations, and volunteer educators to secure buy\-in and program reach.

**** Impact Reporting: Monitor program efficacy, manage project budgets, and compile comprehensive reports and data presentations for donors, grantors, and internal leadership.

**Executive Initiatives \& Special Projects**

**** Cross\-Functional Projects: Oversee and execute multi\-departmental special projects, high impact public events, or strategic initiatives directly assigned by the CEO.

**** Research \& Strategic Reporting: Conduct research, synthesize data, and prepare concise reports or presentations to assist the senior leadership team in making data\-driven strategic decisions.

**** Process Improvement: Identify opportunities to streamline internal communication, eliminate administrative silos, and optimize organizational workflows across staff and volunteer networks.

**Executive Administration \& Calendar Management**

**** Strategic Schedule Management: Serve as the gatekeeper for the CEO’s time, managing a complex calendar, evaluating meeting requests against organizational priorities, and troubleshooting conflicts.

**** Executive Briefing \& Prep: Proactively prepare agendas, research briefs, and background documentation to ensure the CEO is fully optimized for daily meetings and external engagements.

**** Executive Communications: Draft, refine, and manage high\-visibility correspondence, internal memos, and presentations on behalf of the CEO, ensuring an authentic and professional tone.

**** Action\-Item Tracking: Monitor workflow across executive initiatives, tracking milestones and following up with key staff or external partners to ensure timely project completion.

**Board of Directors \& Committee Governance**

**** Governance Coordination: Oversee the logistical planning, scheduling, and execution of all Board of Directors and committee meetings (hybrid, virtual, and in\-person).

**** Materials \& Packets: Manage the collection, synthesis, and timely distribution of official board packets, strategic updates, and financial materials.

**** Board Liaison: Act as a reliable, professional liaison between the CEO, staff leadership, and Board members to foster transparent communication and strong working relationships.

**Other duties, as assigned.**

**Qualifications:**

**Experience: 5\+ years of experience supporting C\-suite executives, coupled with demonstrated experience in project management, program launch strategies, or youth\-focused programming (preferably within a nonprofit or public\-benefit environment).**

 **Project Leadership:** Proven ability to build programs or systems from the ground up, manage competing priorities, and lead complex projects to successful completion.

 **Communication Excellence:** Exceptional written, verbal, and interpersonal communication skills. Comfort interfacing with corporate partners, philanthropists, board members, public officials, and community volunteers.

 **Discretion \& Trust:** Impeccable judgment and emotional intelligence, with a strict commitment to maintaining confidentiality and managing sensitive organizational information.

 **Technical Proficiency:** Mastery of office productivity systems (Microsoft Office 365, Google Workspace), virtual meeting platforms (Zoom, Teams), and collaborative project management software. Experience with CRM or donor databases is preferred.

 **Entrepreneurial Mindset:** A proactive, self\-starting professional who thrives in a dynamic environment and enjoys the challenge of transforming ideas into tangible, structured programs.

Pay: $65,000\.00 \- $75,000\.00 per year

Benefits:

* 403(b) * Dental insurance * Health insurance * Life insurance * Paid time off * Vision insurance

Work Location: In person