At NEURA Robotics, our CEO moves fast across strategy, investor relations, product vision, and global partnerships. We're looking for a highly organized, discreet, and proactive Executive Assistant to keep pace with that momentum — someone who can anticipate needs, manage complexity, and act as a trusted right hand at the center of a fast-scaling robotics company.
Your Mission & Challenges
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Calendar & time management: Own the CEO's calendar end-to-end, proactively resolving conflicts and prioritizing what matters most across a demanding, fast-changing schedule.
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Travel coordination: Plan and manage complex domestic and international travel itineraries, anticipating logistics before they become problems.
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Meeting preparation: Prepare briefing materials, agendas, and follow-ups for board meetings, investor calls, and executive leadership sessions.
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Communication gatekeeping: Screen and prioritize incoming correspondence, emails, and requests, ensuring the CEO's attention goes where it's needed most.
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Cross-functional coordination: Act as a liaison between the CEO's office and department heads, tracking action items and following up to ensure deadlines are met.
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Confidential document handling: Manage sensitive business, legal, and strategic documents with the highest level of discretion and confidentiality.
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Event & offsite planning: Organize executive offsites, leadership meetings, and high-profile external engagements.
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Ad hoc project support: Step into special projects and initiatives as needed, bringing structure to ambiguous or fast-moving situations.
What We Can Look Forward To
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Experience: Several years of experience as an Executive Assistant, Chief of Staff, or similar role supporting C-level executives, ideally in a startup or scale-up environment.
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Discretion: Proven ability to handle highly confidential information with judgment and integrity.
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Organization: Exceptional organizational skills with the ability to juggle competing priorities without dropping the ball.
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Communication: Excellent written and verbal communication skills in English and German.
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Composure: A calm, solutions-oriented approach when things move fast or plans change last minute.
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Tech-savviness: Confident with modern productivity and collaboration tools (e.g., Microsoft Workspace, Teams, calendar and travel management tools).
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Mindset: A hands-on, no-task-too-small attitude paired with the judgment to operate at an executive level.
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