The Role
Nous is opening its first dedicated Office Manager role to support its growing New York presence.The right person will bring calm, high-agency execution to a fast-moving, opinionated, research-driven culture, someone who anticipates needs, communicates proactively, and takes ownership without needing to be told twice.
Responsibilities
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Own the day-to-day operations of the New York office: space setup and buildout coordination, vendor and facilities management, supplies, IT/equipment logistics, and general office upkeep.
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Serve as the welcoming front door for the NYC office: greeting visitors, coordinating candidate and team member on-site visits, and helping make in-person days feel intentional for an otherwise remote team.
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Provide executive assistant support to founders/leadership: calendar management, meeting scheduling and prep, travel booking, and expense reporting.
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Plan and execute internal events, offsites, team gatherings, and all-hands logistics.
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Manage office budget, vendor contracts, and relationships with building management/landlord.
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Support onboarding logistics for new NYC-based hires (equipment, desk setup, first-week coordination).
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Act as a proactive operational problem-solver: flag issues early, communicate clearly, and follow through without heavy oversight.
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Take on ad hoc operations and administrative projects as Nous scales.
Qualifications
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3+ years of experience in office management, executive assistance, or operations, ideally at a startup or fast-growing company.
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Based in or willing to work from New York City; comfortable with an in-office role.
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Excellent judgment and discretion; you'll be trusted with sensitive information and leadership's time.
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Strong proactive communicator: Nous explicitly values people who ask instead of guess, clarify instead of assume, and give updates instead of going quiet.
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Highly organized, detail-oriented, and comfortable juggling multiple priorities in a fast-changing environment.
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Comfortable in a high-agency, opinionated culture: flexible problem solvers who push to figure things out, even outside their core lane, thrive here.
Nice-to-Have
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Deep passion, knowledge, or interest for AI and open-source models
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Genuine enthusiasm for Nous's mission and products, ideally you've used Hermes Agent, Nous Portal, or Nous Chat yourself.
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Experience opening or standing up a new office space.
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Experience supporting founders or C-suite executives directly.
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Familiarity with distributed/remote-first teams and the specific challenges of building in-person culture within one.
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Comfort around a technical, crypto-native team and their tools and vocabulary.
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