HR Administrator

About Us:

Founded in 2020, Nsibandze Outsourcing (“NOS”) is a disruptive CX business on a mission to ignite opportunity for businesses in the commercial real estate vertical through telemarketing, market intelligence, data analysis, and business consulting. Based in the UK and South Africa, we deliver our innovative solutions for clients across the United Kingdom, North America, and the EMEA region.

Since 2021, we’ve helped our clients to secure over £48.6 million in revenue with a further sales pipeline in excess of £3.8 billion. As a fast-growing start-up, we’re big on culture, and we define “NOStronauts” as those who sweat the small stuff, aren’t afraid to roll their sleeves up, obsess over client satisfaction, love helping others, and are continuously looking to grow as professionals in commercial real estate.

Title: HR Administrator

Salary: R10 500.00

Business hours: 09:00 - 17:00 / 10:00 - 18:00

Working days: Monday-Friday

Benefits: Christmas week off, Birthday off, Volunteering Day off, Retirement Annuity Allowance, Free lunch on Fridays, Travelling and Medical aid allowance.

Role:

The HR Administrator will provide administrative and operational support across the HR function, with a primary focus on recruitment coordination, onboarding and general HR administration. The role will support the full employee lifecycle, ensuring recruitment processes, employee documentation, leave, expenses, payroll administration and HR records are managed accurately and efficiently.

We are looking for someone who is highly organised, proactive and detail-oriented, with strong communication skills and a genuine interest in people and creating a positive employee experience.

Key Responsibilities:

Recruitment & Onboarding

Advertise vacancies across relevant recruitment platforms and manage incoming applications.

Screen applications, coordinate shortlisting and conduct initial candidate assessments where required.

Arrange interviews, assessments and mock pitch exercises.

Manage candidate communication, interview feedback and unsuccessful candidate notifications.

Prepare employment offers and contracts using approved templates.

Coordinate new starter documentation, inductions, onboarding checklists and system access requirements.

HR Administration & Employee Records

Maintain accurate employee records, personnel files and HR documentation.

Prepare employment letters, contract amendments and other employee correspondence.

Administer employee lifecycle changes, including promotions, salary changes, contract renewals and exits.

Maintain and update HR trackers, employee databases and documentation.

Assist with HR policies, procedures and compliance documentation across the UK and South African operations.

Leave, Attendance & Expenses

Manage the administrative process for employee leave requests, balances and absence records.

Track attendance, sickness absence and lateness where required.

Coordinate employee expense submissions, verify supporting documentation and follow up on approvals and reimbursements.

Payroll & Employee Lifecycle Support

Assist with monthly payroll administration, including new starters, leavers, salary changes, leave adjustments and other payroll-related information.

Coordinate employee offboarding, including exit documentation, company property returns and system access removal.

Maintain probation and performance review trackers and follow up with managers on outstanding reviews.

Coordinate training records, employee development activities and mandatory training requirements.

HR Coordination, Culture & Reporting

Maintain a central HR administration tracker, monitoring key employee dates, contract renewals, probation reviews, documentation deadlines and outstanding HR actions.

Prepare regular HR updates and reports for management.

Assist with employee engagement initiatives, internal events, birthdays, work anniversaries and recognition activities.

Provide day-to-day administrative support to the Head of People & Operations and assist with ad hoc HR projects.

About You:

Background and experience:

• A qualification in Human Resources, Business Administration or a related field.
• 2–4 years’ experience in an HR Administrator, HR Assistant, Recruitment Administrator or similar administrative role.
• Experience supporting recruitment processes, including job advertising, application screening and interview coordination.
• Exposure to leave administration, payroll coordination, expenses and employee onboarding.
• Experience with recruitment platforms and HR systems.
• Strong administrative, organisational and record-keeping skills.
• Excellent written and verbal communication skills.
• Good attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Office, particularly Outlook, Word and Excel.
• Ability to handle confidential employee information professionally.
• A proactive approach with strong follow-up skills and the ability to work independently.
• A hungry self-starter who thrives in a fast-paced start-up environment.

Skills:

• Organised, methodical and reliable.
• Approachable and people-oriented.
• Proactive and takes ownership of responsibilities.
• Solutions-focused with a willingness to learn.
• Professional, discreet and accountable.
• Comfortable working in a fast-paced environment.

NOS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, age, religion, sex, sexual orientation, gender identity/expression, national origin, or any other characteristic protected under law

Job Type: Full-time

Pay: R10 500,00 per month

Ability to commute/relocate:

• Meyerton, Gauteng: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have hands-on experience managing recruitment administration, including advertising vacancies, screening applicants and coordinating interviews?
• Are you comfortable managing multiple administrative responsibilities, maintaining HR trackers, and following up with employees and line managers to ensure deadlines are met?
• Which HR or Recruitment platform or software have you used before?

Experience:

• HR Administration or Recruitment Administration: 2 years (Required)

Work Location: In person

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