R3vive Group is hiring a full-time Spa Administrative Assistant to support our Hand & Stone Massage and Facial Spa locations in the Houston, Texas area. You will help keep inventory, schedules, records and daily administrative work organized across our spas.
CEBU ONLY - REMOTE START, FUTURE IN-PERSON WORK REQUIRED
You must currently be based in Cebu City or Cordova, Cebu. The role starts remotely and will transition to in-person work at a future Cebu office. You must be willing and able to commute for that phase. The office address, transition timing and working arrangements will be discussed and confirmed before the move. This is not a permanent work-from-home role.
PAY AND SCHEDULE
- USD $350-$400 per month, depending on relevant experience and skills. Final pay and complete terms will be agreed before hiring.
- Full-time, 40 hours per week.
- Work during agreed U.S. Central Time business hours, which means evening/overnight work in the Philippines. Weekend coverage may be part of the roster. The exact shift, breaks and rest days will be agreed before hiring.
WHAT YOU WILL DO
- Maintain inventory spreadsheets and records for retail products, treatment supplies and other spa essentials across multiple locations.
- Coordinate with spa teams to collect stock counts, reconcile discrepancies, flag low stock and prepare reorder requests for manager approval.
- Track approved orders, deliveries, invoices and missing items; follow up with managers or vendors as directed.
- Help maintain staff schedules, availability and time-off records. Identify coverage gaps or scheduling conflicts and coordinate proposed changes with managers.
- Support appointment scheduling and calendar updates through Zenoti and approved procedures as assigned.
- Keep Google Sheets, Excel files, checklists and shared documents accurate and up to date.
- Prepare routine inventory, scheduling and operational reports; track outstanding tasks and follow up on deadlines.
- Coordinate with our U.S. spa teams, document updates clearly and escalate issues that need a manager's decision.
- Handle other related administrative tasks and protect confidential guest, employee and business information.
WHAT WE ARE LOOKING FOR
- Strong organization, attention to detail, dependable attendance and consistent follow-through.
- Clear written and spoken English and comfort communicating with a U.S.-based team.
- Confidence using Google Sheets or Microsoft Excel, including data entry, sorting, filters and basic formulas.
- Ability to follow procedures, spot errors, prioritize tasks and ask questions when information is missing.
- Previous administrative, inventory, scheduling, operations-support or virtual-assistant experience is preferred.
- A reliable computer, stable internet and a quiet, private workspace for the initial remote phase.
Experience with Zenoti, inventory systems, spas, hospitality or supporting several business locations is helpful. We will train you on our systems and procedures.
HOW TO APPLY
Apply through Indeed and include:
1. Your CV, current city (Cebu City or Cordova) and confirmation that you can commute to a future Cebu office.
2. A brief description of your administrative, inventory or scheduling experience and the software you have used.
3. Your availability in U.S. Central Time, weekend availability and earliest start date.
4. Confirmation that the USD $350-$400 monthly pay range is acceptable.
Shortlisted applicants may be invited to a brief interview and a short spreadsheet or scheduling exercise using sample information.
Application Question(s):
- Are you currently based in Cebu City or Cordova, Cebu? Please state which city.
- Can you work agreed U.S. Central Time business hours, which are evening/overnight hours in the Philippines? Please state your available hours, weekend availability and earliest start date.
- Are you willing and able to transition from remote work to in-person work at a future Cebu office, with the address, timing and working arrangements confirmed before the move?
- Describe your administrative, inventory or scheduling experience. List relevant employers, roles and dates, the tasks you handled, and your experience with Google Sheets, Excel or Zenoti.
- The pay for this full-time, 40-hour-per-week role is USD $350-$400 per month, depending on relevant experience and skills. Is this range acceptable to you?
Work Location: Hybrid remote in Cebu City
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