Office and Facilities Manager

About the role

About the Role:

Manchester is one of the UK’s strongest business hubs, and at XGravel Logistics Services Ltd, we support that energy with reliable operations, organised workplaces, and practical logistics services. We are looking for an Office and Facilities Manager who can take ownership of our day to day office environment and ensure our teams have everything they need to work efficiently.

This role is ideal for someone who enjoys keeping operations structured, solving practical problems, and supporting both staff and management. You will oversee office administration, facilities coordination, supplier relationships, workplace standards, and general operational support. You will be the person who keeps the office running smoothly while helping create a professional and welcoming environment for employees, clients, and visitors.

Why Work With Us?

The Environment: Our Manchester office is based in a professional business district with strong transport links, modern workspaces, and access to local shops, cafes, and services.

Practical Impact: At XGravel Logistics Services Ltd, this is not a background role. Your work will directly affect how the team operates every day, from office readiness to supplier coordination and workplace improvements.

Supportive Culture: We value clear communication, reliability, and teamwork. You will work closely with management and different departments to keep operations organised and efficient.

Career Growth: You will have the opportunity to build stronger experience in facilities management, office operations, procurement coordination, and logistics support.

Key Responsibilities:

Office Management: Oversee daily office operations, including supplies, equipment, workplace organisation, visitor coordination, and general administration.

Facilities Coordination: Manage maintenance requests, liaise with building management, coordinate repairs, and ensure the office remains safe, clean, and functional.

Supplier and Vendor Management: Communicate with service providers, review supplier performance, request quotations, and support cost effective purchasing decisions.

Health and Safety Support: Help maintain workplace safety standards, assist with risk assessments, keep records updated, and report any facility related concerns.

Team Support: Support managers and employees with office related needs, meeting room coordination, onboarding arrangements, and internal communication.

Budget and Records: Track office expenses, maintain facility records, support invoice checks, and assist management with operational reporting.

What We Are Looking For:

Experience: Previous experience in office management, facilities coordination, business administration, logistics support, or a similar operational role.

Organisation: You can manage multiple tasks, prioritise urgent issues, and keep accurate records without needing constant supervision.

Communication Skills: You are confident speaking with staff, suppliers, contractors, visitors, and management in a professional manner.

Problem Solving: You are practical, calm under pressure, and able to find solutions when office or facility issues arise.

Attention to Detail: You notice what needs fixing, improving, ordering, updating, or following up before it becomes a larger problem.

Mindset: You are reliable, hands on, and proactive. You take ownership of the workplace and care about creating a smooth, professional office experience.

Pay: £2,100\.00\-£3,000\.00 per month

Work Location: In person