Title/ Position: Executive Assistant / Office Coordinator
Reports to: Chief Business Officer
Contract Term: Full Time/Permanent
Start Date: Immediate
Compensation: $50,000 - $70,000, commensurate with experience and qualifications, with benefits after 3-month probationary period.
Location: Vancouver head office, in Gastown, 3 to 4 days per week; post-production facility, E 6 Ave and Clarke Drive, 1-2 days per week.
Position Summary: Omnifilm Entertainment is looking for an Executive Assistant and Office Manager that can provide effective and courteous organizational support to various departments, clients and team members. This position requires a highly organized, strong communicator who can handle logistics on behalf of multiple teams in a dynamic environment.
About You: You are highly organized, self-motivated, proactive and able to work effectively alone and within a team in a respectful, fast-paced and deadline-oriented environment. You are committed to providing effective and courteous organization and support services to various departments, clients and employees. You can manage and prioritize direction from multiple managers, communicate effectively and are proactive in finding ways to maintain clean, efficient workplaces. You are proficient in MS Office Suite and familiar with Adobe Suite.
About the Job: You will work with executives and senior managers of various departments to assist with scheduling meetings, task management, booking conferences and travel, and coordinating and communicating between various departments. You will also provide general office coordination and support for two locations.
Core Responsibilities Include:
Executive Assistant:
- Scheduling meetings for multiple executives and senior directors
- Participating in weekly internal meetings (+ note taking)
- Scheduling and booking conferences
- Booking transportation and accommodation for business travel
Office Coordination / Administration:
- In office (Corporate and Post) Monday to Friday (coordinate deliveries, recycling/waste pickup, buzzing people into building)
- Keeping kitchen supplies stocked (food/cleaning)
- Liaising with location landlords and external for maintenance requests
- Planning and booking staff events
- Helping post job listings and coordinate applicant’s submissions and interviews
- Coordinating with IT provider for IT requests and issues
- Collecting and submitting receipts for multiple corporate credit cards
- Archiving – sorting through documents and digitizing, organizing off site lockers
- Fulfilling online orders via Shopify and Vimeo accounts
- Additional duties as assigned
HOW TO APPLY:
- Please send all applications to jobs@omnifilm.com, with the subject heading ‘Executive Assistant/Office Coordinator – YOUR NAME Application’ by: Friday, July 24th
- Please attach a single PDF document that contains both your cover letter and resume.
ABOUT OMNIFILM
Omnifilm Entertainment is an established content company founded in 1979. Omnifilm has produced and distributed hundreds of hours of award-winning programming including drama, comedy, factual and lifestyle series, documentaries, and children’s programming.
We encourage people of all ages, perspectives, and cultures and the intersections of identities and experiences to apply. We are an equal opportunity employer committed to creating and supporting a diverse and inclusive workforce that is free of all forms of discrimination. We are committed to providing reasonable accommodations and will work with you to meet your needs. If you are a person with a disability and require assistance during the application process, please reach out.
www.omnifilm.com
Pay: $50,000.00-$70,000.00 per year
Work Location: In person
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