Company: Digital Media Production Company Type: Full-time Pay: $75,000–$90,000/year, plus benefits Location: Remote, US-based. Must work Pacific time hours.
About us
We’re a small, fast-growing production company. We’re a lean team looking for someone reliable to keep the business running smoothly so the founders can focus on growth.
About the role
You’ll be the person who makes sure things get done, on time, without being chased. This role covers business operations, administrative support, and some personal support for the two founders. If you like variety, ownership, and being the person everyone counts on, this is for you.
What you’ll do
- Contracts: prepare, send, and track contractor and vendor agreements using our templates
- Invoicing: send invoices, track payments, follow up on overdue balances, and process bills
- Project management: keep projects, deliverables, and deadlines on track across the team
- Hiring contractors: find, book, and coordinate freelancers and crew for projects
- Contractor onboarding: collect W-9s, signed agreements, and other paperwork from new contractors
- Vendors: get quotes, compare options, set up new vendors (contracts, payment details, and onboarding), and manage ongoing vendor relationships
- Email: manage and respond to emails on behalf of the founders, and flag what needs their attention
- Calendar management: manage both founders’ calendars and schedule meetings with partners, brands, and the team
- Logistics and travel: coordinate shoots, meetings, and deliveries, and book business travel, including flights, hotels, and itineraries
- Social media: post and schedule content using material the team provides
- Administrative work: handle day-to-day admin, fill out and submit business forms and registrations, keep trackers and records up to date, and follow up until things are done
- Personal support (about 10% of the role): help the founders with personal admin, such as school forms and scheduling home repairs and service appointments
- Whatever else comes up: we’re a small team, so the role flexes as the business needs
What we’re looking for
- 3+ years in operations, executive assistance, or office management
- A track record of owning work end to end, not just supporting it
- Highly reliable: you close loops and follow through without reminders
- Comfortable switching between business and personal tasks in the same day
- Organized, detail-oriented, and calm under deadlines
- Experience with contract, invoicing, and project management tools
- Media, production, or creator-economy experience is a plus
Pay: $75,000.00-$100,000.00 per year
Work Location: Remote
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