Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours
Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours
About the Role
We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business.
This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work.
If you’re someone who is organized, proactive, and reliable, this role is built for you.
What You’ll Own
Administrative & Executive Support (Primary Focus)
- Manage calendars, meetings, and scheduling across time zones
- Coordinate calls and ensure smooth daily planning
- Draft and send professional emails, documents, and communications
- Prepare meeting notes and track follow-ups
Data & CRM Management
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Update and maintain records in:
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HubSpot
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Salesforce
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Zoho CRM
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Manage spreadsheets and operational trackers
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Organize digital files in:
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Google Drive
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Dropbox
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SharePoint
Research & Task Execution
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Conduct online research:
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Competitors
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Vendors
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Market insights
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Turn research into:
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Structured summaries
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Presentations
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Support ad hoc and project-based tasks
Customer & Vendor Coordination
- Respond to basic client inquiries or route appropriately
- Communicate with vendors and track outstanding items
- Ensure follow-ups are completed on time
Operations & Project Support
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Assist with:
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Invoicing and expense tracking
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Light bookkeeping (if required)
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Update project management tools:
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Trello
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Asana
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Notion
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Monday.com
What Makes You a Strong Fit
- You are highly organized and detail-oriented
- You can manage multiple tasks without dropping the ball
- You communicate clearly and professionally
- You are proactive and don’t wait for instructions
- You are reliable, responsive, and accountable
Required Experience & Skills
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1–2 years experience as a:
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Virtual Assistant
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Administrative Assistant
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Operations Support role
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Proficiency in:
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Microsoft Office
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Google Workspace (Docs, Sheets, Gmail, Calendar)
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Strong time management and multitasking ability
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Reliable internet and remote work setup
Nice to Have
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CRM experience:
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HubSpot / Salesforce / Zoho CRM
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Familiarity with:
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QuickBooks / Xero
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Experience supporting:
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Founders
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Startups
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Remote teams
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Managing multiple clients or executives
What a Typical Day Looks Like
- Review calendars and inboxes, prioritize urgent items
- Schedule meetings and coordinate logistics
- Update CRM records and trackers
- Prepare documents, reports, or summaries
- Conduct research for ongoing projects
- Follow up with vendors or clients
- Send end-of-day updates and prep for next day
In short:
You ensure everything runs smoothly and nothing falls through the cracks.
Key Metrics (KPIs)
- Tasks completed accurately and on time
- Calendar & inbox management efficiency
- No missed meetings or deadlines
- Clean, organized systems and documentation
- Strong responsiveness during working hours
- Positive feedback from clients and stakeholders
Why This Role Stands Out
- High ownership and visibility across operations
- Exposure to multiple business functions
- Clear expectations and structured workflows
- Opportunity to grow into operations or executive roles
- Work directly with founders and decision-makers
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task (mock inbox/calendar + research task)
- Client Interview
- Offer & Background Verification
Apply Now
If you:
- Thrive in fast-paced, remote environments
- Are organized, proactive, and detail-driven
- Enjoy supporting operations and execution
This role is a strong fit.
Originally posted on Himalayas
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