PMC Services | Priestley Management Company
Location: Greensboro/Winston Salem Area Position: Full-Time, Office-Based Compensation: Negotiable based on experience
Position Overview
We are seeking an experienced, highly organized, and proactive Administrative Assistant with a strong background in construction, property maintenance, or field service operations.
This position requires hands-on experience coordinating schedules, managing multiple projects and work orders, and working directly with outside vendors and in-house maintenance technicians.
The ideal candidate understands the fast-paced nature of construction and maintenance operations, can manage changing priorities, and takes ownership of projects from scheduling through completion.
Key Responsibilities
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Coordinate daily schedules for in-house maintenance technicians, outside contractors, and construction projects.
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Manage and track multiple work orders and projects, ensuring timely scheduling, progress, and completion.
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Communicate directly with vendors, technicians, property managers, and internal staff to coordinate work and resolve scheduling issues.
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Monitor vendor commitments, project timelines, and outstanding assignments to ensure accountability and follow-through.
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Adjust schedules and priorities to accommodate emergencies, delays, and changing operational needs.
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Maintain accurate project records, work order documentation, and communication updates.
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Proactively identify delays, anticipate next steps, and keep projects moving without constant supervision.
Required Qualifications
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Previous experience in construction, property maintenance, or field service operations.
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Proven experience scheduling and coordinating outside vendors and in-house technicians.
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Experience managing multiple work orders, projects, and deadlines simultaneously.
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Strong understanding of construction and maintenance workflows, scheduling requirements, and project coordination.
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Exceptional organizational, communication, and problem-solving skills.
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Ability to work independently, take initiative, and adapt quickly to changing priorities.
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Proficiency in Microsoft Outlook and general office software.
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Experience with Service Fusion, CINC, or similar work order management software is a plus.
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