JOB DESCRIPTION

PROJECT COORDINATOR

KR Market Solid Waste Management Project | Bengaluru

Position

Project Coordinator (PC)

Organisation

Vedan Trust

Location

KR Market, Bengaluru

Reporting to

Assistant Project Manager

Team supervision

Senior Community Mobilisers, Community Mobilisers and Data Collection Associates as assigned

Coordination with

Assistant Project Manager

Employment

Full-time, field-based

Salary

₹45,000 per month, based on experience

1. Position Summary

The Project Coordinator is responsible for translating approved KR Market solid waste management plans into disciplined daily field implementation, while maintaining exceptionally strong documentation, data verification, written communication and follow-up systems. The position combines active field coordination with independent preparation of accurate Excel trackers, professional Word reports, meeting minutes, SOPs, evidence files and management updates. The coordinator must be equally capable of supervising work on the ground and presenting verified results clearly in English and Kannada.

2. Key Roles and Responsibilities

2.1 Daily Field Operations and Implementation

Implement approved waste segregation, collection, weighing, temporary storage and channelisation systems across assigned Flower, Kumkum, Tools and outer market zones.
Prepare zone-wise daily work plans, shift deployment, collection-round schedules and equipment readiness checklists.
Verify PK attendance, timely start of collection, trolley and bag availability, vehicle movement and clearance of storage points.
Inspect field conditions, identify bottlenecks and follow up on corrective action with the appropriate official or contractor.

2.2 Team Supervision and Coordination

Allocate clear responsibilities and deadlines to assigned Senior Community Mobilisers, Community Mobilisers and Data Collection Associates.
Conduct daily briefings, verify actual field work against staff submissions and monitor punctuality, productivity and task completion.
Provide guidance, document performance gaps and escalate unresolved matters with supporting evidence.

2.3 Documentation and Record Management — Mandatory Core Responsibility

Independently prepare well-structured daily field reports, weekly progress notes, monthly consolidated reports, case studies, incident reports and action-taken reports in professional English.
Prepare accurate minutes of meetings (MoM) recording participants, decisions, owners, deadlines and follow-up status; maintain an updated commitment and escalation register.
Draft and format SOPs, instructions, training reports, observation notes, official correspondence and evidence-based management briefs using Microsoft Word.
Maintain orderly digital folders with standard file names, dates, version control, supporting photographs, attendance records and traceable source documents.
Ensure every reported achievement or problem is backed by dates, quantities, locations, photographs or other verifiable records; never submit unsupported figures.
Prepare bilingual English–Kannada field instructions, messages and meeting summaries where needed; review clarity and spelling before circulation.

2.4 Microsoft Excel, Data Analysis and Quality Control — Mandatory

Independently create, update and maintain structured Excel workbooks for waste quantities, PK deployment, vendor compliance, training attendance, inventory, issue tracking and activity schedules.
Use formulas and functions including SUM, COUNTIF/COUNTIFS, SUMIF/SUMIFS, IF, lookup functions, percentage calculations, date/time calculations and conditional formatting.
Use sorting, filtering, data validation, dropdowns, pivot tables, charts and summary dashboards to generate zone-wise, shift-wise, date-wise and team-wise analysis.
Verify raw booklet entries and field measurements against Excel data; flag missing values, duplicates, inconsistent weights, time gaps and incorrect totals.
Produce clean, print-ready Excel summaries with headings, units, formulas, source references and management-ready analysis without relying on others for basic spreadsheet work.

2.5 Stakeholder and Vendor Coordination

Coordinate with JHIs, supervisors, marshals, AROs, contractors, market associations and vendors on assigned operational matters.
Record each stakeholder commitment in a tracker, follow up by deadline and escalate unresolved dependencies.
Support vendor awareness, segregation compliance checks, training sessions and corrective engagement; document outcomes.

2.6 Monitoring, Reporting and Evidence

Collect and verify zone-wise wet and dry waste weights, collection times, storage movement, vendor participation and waste diversion information.
Work with the Data Manager to resolve discrepancies and submit complete daily records within agreed timelines.
Prepare PowerPoint presentations with clear charts, concise findings, captioned photographs and traceable data sources for reviews and donor reporting.
Track targets, compare planned versus actual progress, explain variances and recommend practical corrective actions.

2.7 Training, Infrastructure and Issue Resolution

Coordinate training for PKs, supervisors, marshals, vendors and staff; maintain attendance, photographs, assessments and evidence of follow-through.
Monitor readiness and use of sheds, trolleys, bags, crates and weighing equipment; maintain inventory and repair trackers.
Maintain a daily issue register with problem, location, date, responsible person, corrective action, deadline and verified closure.

3. Planning and Reporting Deliverables

· Daily

Deployment and collection status; verified Excel entries; field photos; issue tracker; concise written daily report.

· Weekly

Updated activity plan; Excel analysis and charts; stakeholder action tracker; team review; formatted Word progress report.

· Monthly

Consolidated operational analysis, verified data tables, training and vendor outcomes, photo evidence and report/presentation inputs.

· As required

Meeting minutes, bilingual instructions, SOPs, incident reports, government follow-up notes and donor evidence packs.

4. Key Performance Indicators

Performance area

Weight

· Field implementation and operational follow-through

20%

· Documentation quality, completeness and timeliness

20%

· Excel proficiency, data verification and analytical reporting

20%

· Team supervision and coordination

15%

· Stakeholder follow-up and issue resolution

10%

· Vendor compliance and training support

10%

· Professional communication, initiative and discipline

TOTAL

100%

5. Required Qualifications and Experience

· Education: Bachelor’s degree in Environmental Science, Social Work, Management, Development Studies or a related discipline.

· Experience: Preferably 3–5 years in project coordination, field operations, monitoring, documentation or community-based programmes; SWM or municipal project experience preferred.

· Mandatory digital competency: Advanced practical proficiency in Microsoft Excel and strong proficiency in Microsoft Word; confident PowerPoint preparation and professional email communication. Candidates must be able to independently produce formulas, pivot tables, dashboards, correctly formatted reports, tables, SOPs and meeting minutes.

· Mandatory languages: Strong spoken, reading and written proficiency in both English and Kannada. The candidate must be able to draft clear English reports and communicate effectively with field workers, vendors and government officials in Kannada.

· Additional competencies: Strong typing, file organisation, attention to detail, analytical reasoning, planning, field leadership, photographic documentation and follow-up discipline.

6. Expected Professional Conduct and Outcomes

The Project Coordinator must demonstrate accuracy, ownership, punctuality, integrity, disciplined follow-up and regular field presence. Success means reliably implemented daily operations, well-supervised teams, verifiable data, professionally maintained records, timely stakeholder follow-up and management-ready reports that require minimal correction.

Pay: ₹35,000.00 - ₹45,000.00 per month

Benefits:

Health insurance
Life insurance
Provident Fund

Work Location: In person

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