- Manage and maintain the Board Member’s calendars, ensuring all meetings, events, and travel plans are efficiently scheduled and prioritized.
- Prepare meeting materials, presentations, and reports, ensuring accuracy, completeness, and confidentiality.
- Organize and coordinate Board and management meetings, including agenda preparation, documentation, and minute-taking.
- Follow up on key action items and decisions from Board and leadership meetings to ensure timely execution.
- Handle confidential correspondence, contracts, and internal communications with professionalism and discretion.
- Act as liaison between the Board, senior management, and external partners, ensuring effective and professional communication.
- Coordinate complex travel arrangements, including itineraries, logistics, and expense management.
- Support corporate governance processes, such as maintaining Board documents, approvals, and compliance-related materials.
- Conduct light research and data gathering to prepare executive summaries or background information as required.
- Assist with special projects and events on behalf of the Board, ensuring smooth coordination and high-quality execution.
- Execute all purchase settlements of expenses related to Board member’s usage in daily operations.
Ad-hoc Functions:
- Managing day-to-day operation of services to all Board members including mobilizations, dining preparations and other arrangements related to Board member’s activities. with General Affairs & Human Capital departments.
- Ensuring condition of Board member’s residences, formalities and families by coordinating with General Affair Department.
- Assiting Board member’s in conducting visits and other activities related to Company Clients & Guests such as Networking, Seminars and Business Meetings
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