Project Associate
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**Job Overview**
The Project Associate provides administrative and operational support to the Project Management team to ensure the smooth execution of projects. Working closely with Project Coordinators and cross\-functional departments, the Project Associate assists with project documentation, production timelines, data management, vendor communication, and administrative tasks while helping to ensure projects are completed efficiently and on schedule.
**Key Responsibilities**
* Support Project Coordinators and Account Coordinators with day\-to\-day project activities and administrative tasks. * Collaborate with internal departments to facilitate client requests and project requirements. * Assist in coordinating project timelines and monitor task progress to help ensure deadlines are met. * Maintain project documentation, including pricing estimates, purchase orders, invoices, vendor/supplier information, and production records. * Assist with organizing and distributing product samples for launches and customer requests. * Compile, organize, and maintain inventory, logistics, and project\-related records. * Enter and maintain accurate data within internal systems, CRM, and project tracking software. * Assist with collecting and analyzing project, inventory, and market data to support business decisions. * Support market research activities by gathering information on competitors, products, and industry trends. * Prepare reports, spreadsheets, meeting agendas, meeting notes, and other project documentation. * Assist in preparing client presentations, project presentations, proposals, and other presentation materials to support internal meetings and customer engagements. * Coordinate the flow of project\-related information between internal teams and external stakeholders. * Respond to client, supplier, and internal inquiries, escalating issues to the Project Coordinator when required. * Support quality assurance documentation and report discrepancies or concerns to the Project Coordinator. * Assist with administrative duties including data entry, invoicing, filing, proofreading, applications, and forms. * Maintain accurate records of incoming and outgoing inventory, logistics activities, and account notes. * Participate in project meetings and provide updates on assigned tasks. * Maintain knowledge of company products, services, and internal processes. * Travel up to 20% as required to support market research and project\-related activities.
**Qualifications**
* Diploma or bachelor’s degree in business administration, Project Management, Supply Chain, Food Science, or a related field. * 1–2 years of experience in project support, project administration, operations, customer service, or a similar role. * Experience in the food industry, manufacturing, distribution, or a B2B environment is considered an asset. * Familiarity with supply chain, logistics, or vendor coordination is an asset. * Strong organizational skills with excellent attention to detail. * Ability to prioritize multiple tasks in a fast\-paced environment. * Strong verbal and written communication skills. * Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
Pay: $45,000\.00\-$50,000\.00 per year
Benefits:
* Company events * Discounted or free food * On\-site parking * Paid time off
Work Location: In person
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