Rhodes University Makhanda, Eastern Cape Contract Posted 02 November 2026 - Closing Date 04 November 2026
Division 1805 - Inst for Economic Research Minimum experience Entry Level Company primary industry Higher Education Job functional area Administrative Salary R245 124 - R245 124 per annum
INTERNAL ADVERT
Admin Assistant
Future Earth Africa Hub Leadership Centre (FEAHLC)
(Fixed-Term Contract position)
The Future Earth Africa Hub Leadership Centre (FEAHLC) is a pivotal component of the Future Earth Africa Hub, serving as the backbone for the Hub's operational, strategic, and scientific leadership. The Centre has a critical role in coordinating, driving, and advancing strategic activities to support the Future Earth Africa Hub. This ensures that the Hub's objectives are in line with the global Future Earth mission and vision, and that African perspectives are effectively represented and incorporated into global discussions.
The Future Earth Africa Hub Leadership Centre is co-hosted by the Rhodes University and the University of Pretoria and are supported by the Consortium Partners. Thus, the Leadership Centre and its administrative staff are located at both universities. The Leadership Centre’s director and administrator sit at the Institute of Social and Economic Research at Rhodes University, while the Leadership Centre's Deputy Director is at the Future Africa campus of the University of Pretoria.
Main Objectives
The Admin Assistant provides administrative, marketing, and secretarial services for the Future Earth Africa Hub (FEAH) based at the ISER and the Future Africa (FA) campus at the University of Pretoria (UP). This would include the Director and Deputy Director, staff, relevant research nodes and regional clusters staff, including the Hub’s post-doctoral fellows and other partners, who interact with the Hub, and coordinate at an administrative level all projects associated with the Hub. The incumbent will be required to liaise with external parties as meets the requirements of the FEAH. The incumbent would also play a supportive/back-up role in terms of administration of the Hub and the service offered to relevant stakeholders. This would include the research nodes and regional clusters.
The Requirements
Matric plus approximately 3 years relevant experience, where such experience includes: -
- Having worked in a computerised administrative environment.
- Computer literacy in having a sound knowledge and understanding of word-processing and spreadsheets.
- Being familiar with the internet (social media marketing trends and marketing tools) and WordPress would be an advantage.
- Previous administrative and secretarial experience.
- Previous experience in organising conferences, workshops, seminars, leadership forums, and training events.
- Previous experience in coordinating travel logistics, accommodation, venues, registrations, and participant communication.
- Previous experience in supporting physical, virtual, and hybrid international meetings.
- The following previous experience would be an advantage –
- reconciliation of accounts;
- exposure to the field of journalism or Public Relations;
- coordinating relations with multiple stakeholders;
- experience in a tertiary academic environment would be an advantage;
- liaising with and coordinating activities involving multiple countries, institutions, or partners is desirable;
- familiarity with donor-funded projects and reporting requirements is desirable.
Application Process
It is essential that prospective candidates read the JOB PROFILE for further information and ensure that all relevant documentation is submitted.
The following documents are required:
- A comprehensive CV and relevant qualifications which should include the following: -
- Reasons for leaving your current and previous jobs.
- Referees who are and/or were your direct line manager, their title, name, designation and contact information which should be at least their contact number and email address.
- A strong and succinct motivation outlining your interest in the post and suitability relative to the job requirements.
Please note that no hand-written applications will be considered. Your application must be submitted via our website and online recruitment system. Failure to submit all documentation and respond to all the questions asked appropriately will result in an application being disqualified.
Any questions or enquiries regarding the submission of an application can be submitted to hrrecruitment@ru.ac.za.
Selection Process :
- The selection process that will be followed for this post will include an assessment and/or presentation and an interview.
- Shortlisted candidates will be informed of the interview date.
Remuneration per annum (Grade 07):
Basic Pensionable Salary per annum: R245,124.00 Cost to Company per annum (Approximately): R346,666.00
All applications will be treated in strict confidence. The University reserves the right not to proceed with the filling of the post. An application does not entitle the applicant to an interview. Employment checks will be conducted on recommended candidates.
Closing Date: 4 November 2026
This advertisement may be closed before the indicated closing date if a high number of applications are received. To ensure your application is considered, please submit it as soon as possible.
If you are not contacted within 30 days from the closing date, please consider your application unsuccessful.
Recognising that diversity is important in achieving excellence. Rhodes University strongly encourages South African members of underrepresented designated groups as well as persons with disabilities to apply. Spouses and partners of existing staff members are also encouraged to apply.
Please note all appointments are made in line with the requirements of the Employment Equity Act 55 of 1998, as amended, the Immigration Act 13 of 2022 and Rhodes University's Recruitment and Selection policies.
Our core values and principles are the foundation of our commitment to creating a positive, supportive, and enabling environment. These values guide our decisions, actions, and how we engage with each other as we work to achieve our vision and mission.
These values are:
Diversity; Integrity; Respect; Excellence; Collegiality and Compassion
Underpinning these values is the moral duty of accountability and courage: we acknowledge that we are answerable to each other, our Council and ultimately, the South African society for the decisions we make and the actions we take. We are committed to openness and transparency in our governance, our decision-making and in the execution of our responsibilities and in demonstrating courage in confronting those who violate the values for which we stand.
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