Job Overview
Working within our small support team, you’ll assist our designers and architects by preparing documentation, maintaining the database, arranging meetings and assisting with contract administration, as well as providing cover for our Document Controller when necessary.
You’ll bring excellent attention to detail, strong communication skills and a proactive approach, balancing competing priorities while working independently and collaboratively. Proficiency in Microsoft 365 and working knowledge of Adobe InDesign are essential; experience of working in the creative sector would be helpful.
Key Responsibilities
- Provide comprehensive administrative and organisational support to project teams, including the preparation and formatting of project documentation in accordance with rhp’s branding and quality standards using Microsoft 365 and Adobe InDesign.
- Maintain accurate and up-to-date project, contact and key project information within the Deltek project management system, including weekly data audits.
- Coordinate internal project reviews at key project stages and ensure that meeting records, actions and minutes are prepared, distributed and appropriately filed.
- Support Directors and project teams in monitoring appointment and contract documentation, ensuring records are complete, compliant and stored in accordance with established procedures.
- Manage the archiving of completed projects, ensuring records are retained and archived in a timely and structured manner.
- Maintain organised electronic and hard-copy filing systems to support efficient access to project information.
- Assist with wider administrative activities within the support team, contributing to the effective operation of the Practice.
- Provide cover for the Document Controller as required, ensuring continuity of document management and administrative processes.
Knowledge, Skills and Experience
- Excellent attention to detail, with strong organisational and administrative skills.
- High level of proficiency in Microsoft 365 applications, with good working knowledge of Adobe InDesign.
- Experience of maintaining databases and project information systems, with knowledge of Deltek or similar being advantageous.
- Ability to work independently, manage workloads effectively and prioritise competing demands.
- Strong written and verbal communication skills, with the ability to work effectively with colleagues at all levels.
- Good problem-solving abilities, with a proactive and solutions-focused approach.
- Ability to manage multiple tasks within a fast-paced environment while maintaining a high standard of accuracy and professionalism.
- Demonstrable ability to work collaboratively as part of a team while taking ownership of individual responsibilities.
Pay: £30,000.00-£35,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Employee mentoring programme
- Free flu jabs
- On-site parking
- Paid volunteer time
Ability to commute/relocate:
- East Chesterton CB4 1ER: reliably commute or plan to relocate before starting work (required)
Experience:
- similar : 1 year (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
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