Bei Roche kannst du ganz du selbst sein und wirst für deine einzigartigen Qualitäten geschätzt. Unsere Kultur fördert persönlichen Ausdruck, offenen Dialog und echte Verbindungen. Hier wirst du für das, was du bist, wertgeschätzt, akzeptiert und respektiert. Dies schafft ein Umfeld, in dem du sowohl persönlich als auch beruflich wachsen kannst. Gemeinsam wollen wir Krankheiten vorbeugen, stoppen und heilen und sicherstellen, dass jeder Zugang zur Gesundheitsversorgung hat – heute und in Zukunft. Werde Teil von Roche, wo jede Stimme zählt.
Die Position
We advance science so that we all have more time with the people we love.
The Distribution Operation and Admin Specialist acts as a key strategic partner, assisting the Distribution Manager with daily operational tasks while delivering end-to-end administrative support to both the Head of Commercial Operations and the Head of Finance. In this role, you will oversee a diverse spectrum of administrative, logistical, and project management responsibilities. The ideal candidate excels in a dynamic, fast-paced environment, proactively anticipates executive needs, demonstrates sound decision-making, and uphold strict confidentiality standards.
Your Opportunity
1. Distributor Operations
- Work closely with distributor managers (DM) as the operational point of contact for distributors, drafting communications, issuing key deadline reminders, and establishing dedicated messaging channels.
- Update master records (such as DIA Mapping) and actively monitor operational tasks within LEAP.
- Oversee Letter of Confirmation (LoC) submissions, monitor statuses, and manage end-to-end contract execution.
- Coordinate with DM on meeting minutes during Quarterly Business Reviews (QBRs) and drive follow-up actions across relevant teams.
2. Department Administration
- Coordinate onboarding procedures for new hires, including orientation programs and workplace setup.
- Facilitate business visitor logistics, such as visa support documentation, and lodging arrangements.
- Review documentation prior to executive sign-off, coordinating approvals even when managers are out of office.
- Process expense claims, invoices, and department financial allocation accurately and promptly.
3. Travel& Logistics
- Organize comprehensive travel arrangements, covering flights, lodging, local transport, and visa requirements.
4. Communication& Stakeholder Engagement
- Prepare, review, and issue official communications (emails, memorandums, and notices) on behalf of leadership.
- Engage professionally with executives, department heads, external partners, and clients, representing the organization with professionalism and tact.
5. Team& Project Support
- Assist in organizing department initiatives, offsites, town halls, and leadership retreats.
- Provide ongoing support for ad-hoc departmental projects as required.
Who you are
Academic Qualification
- Bachelor’s degree preferred, or equivalent professional experience.
Professional Experience, Core Competencies, Mindset, and Behavioral Traits
- 3 - 5 years of experience as an Executive Assistant or any other administrative duties.
- Highly proficient in [Google Workspace / Microsoft Office Suite], communication tools (Slack, Zoom, Teams), and expense management software (e.g., Concur)
- Organization: Exceptional time-management skills with a proven ability to multitask, prioritize tasks, and meet deadlines.
- Communication: Good written and verbal communication skills; able to adapt tone and style for various audiences.
- Problem-Solving: Proactive, resourceful, and able to anticipate needs or potential roadblocks before they arise.
- Professionalism: High degree of integrity, emotional intelligence, and ability to handle highly sensitive and confidential information with discretion.
Wer wir sind
Eine gesündere Zukunft treibt uns zur Innovation an. Mehr als 100.000 Mitarbeiter weltweit arbeiten gemeinsam daran, wissenschaftliche Fortschritte zu erzielen und sicherzustellen, dass jeder Zugang zur Gesundheitsversorgung hat – heute und für zukünftige Generationen. Durch unser Engagement werden über 26 Millionen Menschen mit unseren Medikamenten behandelt und mehr als 30 Milliarden Tests mit unseren Diagnostik-Produkten durchgeführt. Wir ermutigen uns gegenseitig, neue Möglichkeiten zu erkunden, Kreativität zu fördern und hohe Ziele zu setzen, um lebensverändernde Gesundheitslösungen zu liefern.
Gemeinsam können wir eine gesündere Zukunft gestalten.
Roche ist ein Arbeitgeber, der die Chancengleichheit fördert.
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