Category: Other/Not Classified
Location:
Job Title:VirtualAssistant to the Accountant
Client type : Australia based air conditioning and refrigeration services Rate:$7AUD/hour
Type:Fulltime; 40 hours per week
PositionOverview
We areseeking a highly organised and detail-oriented Virtual Assistant to theAccountant to provide administrative and bookkeeping support to our newlyappointed in-house Accountant. This role is not responsible for the overall management of the accountingfunction. Instead, the successful candidate will assist the Accountant withprocessing transactions, maintaining records, preparing reports, and completingcompliance-related tasks across a diverse group of entities, including:
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Electrical contracting businesses
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Cabinetry and joinery businesses
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Property investment entities
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Property development entities
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Other related trading and investment structures
Theideal candidate will have strong bookkeeping skills, experience with Australianaccounting requirements, and the ability to work accurately across multipleentities.
KeyResponsibilities:
BookkeepingSupport
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Enter supplier bills, invoices, and receipts into the accounting system.
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Assist with accounts payable and accounts receivable processing.
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Perform bank, credit card, and loan reconciliations.
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Maintain supporting schedules and reconcile balance sheet accounts.
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Process and reconcile intercompany transactions.
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Assist with maintaining fixed asset registers.
ComplianceAssistance
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Prepare draft Business Activity Statements (BAS) and Instalment Activity Statements (IAS) for review by the Accountant.
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Reconcile GST, PAYG withholding, and superannuation accounts.
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Compile supporting documentation for tax and compliance lodgements.
ReportingSupport
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Assist with preparation of monthly management reports, including:
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Profit & Loss Statements
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Balance Sheets
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Cash Flow Reports
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Budget vs Actual Reports
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Prepare schedules and working papers for the Accountant’s review.
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Assist with variance analysis and reporting.
Budgeting& Forecasting Assistance
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Update budget templates with actual results.
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Maintain cash flow forecast spreadsheets.
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Assist with project feasibility and development cost tracking.
AdministrativeSupport
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Maintain organised digital filing systems for financial records.
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Monitor finance inboxes and collate information requests.
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Prepare payment runs for approval.
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Assist with document collection for auditors, bankers, and external accountants.
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Help document accounting procedures and internal processes.
Property& Development Support
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Enter and categorise project-related expenses.
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Assist with job costing and tracking development expenditures.
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Reconcile loan drawdowns and interest schedules.
RequiredSkills & Experience
Essential
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2+ years’ experience in bookkeeping, accounting support, or finance administration.
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Strong understanding of Australian GST and BAS requirements.
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Experience using Xero.
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Proficiency in Microsoft Excel and/or Google Sheets.
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High attention to detail and accuracy.
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Strong organisational and time management skills.
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Ability to follow instructions and work collaboratively with the Accountant.
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Excellent written and verbal English communication skills.
Desirable
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Experience in construction, trades, or property-related businesses.
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Familiarity with intercompany accounting.
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Exposure to budgeting and management reporting.
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Accounting or bookkeeping qualifications.
KeyPerformance Indicators (KPIs)
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Transactions processed accurately and on time.
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Reconciliations completed within agreed deadlines.
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Supporting schedules maintained and up to date.
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Compliance workpapers prepared accurately for review.
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Efficient and responsive support to the Accountant.
Details
Originally posted on Himalayas
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