Purchase Executive

Job Description – Purchase Executive

Job Title: Purchase Executive

Department: Purchase / Procurement

Reports To: Purchase Manager / Procurement Head

Location: Ahmedabad

Experience: 1–2years

Job Summary

We are looking for a detail-oriented and result-driven Purchase Executive to

manage procurement activities, vendor coordination, purchase orders, and timely

availability of materials while ensuring competitive pricing and quality standards.

Key Responsibilities

 Identify and evaluate suppliers/vendors based on quality, price, delivery, and

reliability.

 Source materials, products, and services as per company requirements.

 Obtain quotations, compare prices, negotiate commercial terms, and finalize

orders.

 Prepare and process Purchase Orders (POs) and ensure proper

documentation.

 Coordinate with vendors for timely delivery of materials.

 Monitor pending orders and follow up on delivery schedules.

 Maintain vendor records, quotations, purchase orders, invoices, and related

documents.

 Coordinate with stores, production, accounts, and other departments

regarding material requirements.

 Verify purchase specifications, quantities, and quality requirements.

 Resolve issues related to shortages, damages, delays, quality, and invoice

discrepancies.

 Develop and maintain good relationships with existing and potential suppliers.

 Identify cost-saving and alternate sourcing opportunities.

 Ensure procurement activities comply with company policies and procedures.

 Maintain MIS/reports related to purchases, pending orders, vendor

performance, and cost analysis.

Required Skills

 Strong negotiation and vendor management skills.

 Good knowledge of procurement and purchasing processes.

 Good communication and coordination skills.

 Strong follow-up and problem-solving ability.

 Proficiency in MS Excel and ERP/purchase software.

 Good analytical and numerical skills.

 Ability to manage multiple purchase requirements and deadlines.

Qualification

 Graduate degree/diploma in Supply Chain, Procurement, Business

Administration, Commerce, or a related field.

 Relevant experience in purchase/procurement is preferred.

Key Performance Indicators (KPIs)

 Cost savings and purchase price optimization.

 On-time material delivery.

 Vendor performance and reliability.

 Purchase order accuracy.

 Reduction in purchase-related discrepancies.

 Compliance with procurement procedures.

Salary: As per industry standards and candidate experience.

Pay: ₹10,000.00 - ₹25,000.00 per month

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person