Job Description
We are looking for a reliable, detail-oriented Accounts Payable Specialist to support our North American Finance team, with a primary focus on our US entities.
This role plays an important part in maintaining accurate, timely and compliant financial operations. The successful candidate will take ownership of day-to-day accounts payable activities, support general ledger accuracy and contribute to an efficient month-end close process.
Working closely with Finance, Operations and external vendors, you will ensure invoices and payments are processed accurately, discrepancies are resolved promptly, and financial records are maintained in accordance with internal controls and applicable US accounting requirements.
Role Type: Hybrid
Key Responsibilities
· Accounts Payable Operations: Process vendor invoices, employee expense reports and payments accurately and within established deadlines, ensuring appropriate coding, supporting documentation and approvals.
· Vendor Management: Manage vendor onboarding and maintenance, including vendor setup, collection and validation of W-9 forms, and responding to vendor payment inquiries.
· Payment Processing: Prepare and coordinate payment runs, monitor outstanding invoices and ensure vendors are paid in accordance with agreed payment terms.
· Reconciliations: Perform regular accounts payable, vendor statement, bank and corporate credit card reconciliations, investigating and resolving discrepancies.
· Month-End Close: Support monthly closing activities, including journal entries, accruals, account reconciliations and general ledger maintenance.
· Financial Controls: Review transactions for accuracy, appropriate approvals, duplicate payments and coding discrepancies, ensuring compliance with established accounting procedures.
· Record Management: Maintain accurate, organized and complete financial records, ensuring supporting documentation is readily available for reporting and audit purposes.
· Audit & Compliance: Support internal and external audits, including documentation requests and compliance requirements for US entities.
· Process Improvement: Identify opportunities to strengthen AP processes, improve accuracy and efficiency, and enhance internal financial controls.
· Cross-Functional Collaboration: Work closely with Finance and Operations teams to resolve accounting issues and support broader financial operations.
· Perform other accounting and finance-related duties as required.
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