Office Manager

Role Summary

Sophos is a global leader in cybersecurity, protecting organizations of all sizes from advanced cyber threats. The Office Manager supports the effective delivery of workplace services at the Sophos Bucharest office, ensuring a safe, secure, compliant, and high-quality working environment for employees and visitors.

This role is a key local facilities contact, requiring an independent individual working closely with regional Facilities, Health & Safety, Security, HR, IT, and Finance teams. The successful candidate will take a proactive, hands-on approach to facilities operations while supporting global standards and local regulatory compliance. This is not a people management role.

What You Will Do

Facilities Operations

• Support the day-to-day management of Sophos’ Bucharest office, ensuring the office is safe, functional, and well-maintained

• Coordinate building services including cleaning, security, reception, waste management, HVAC, and general maintenance

• Run reception desk and oversea use of visitor management systems

• Manage courier and post services both incoming and outgoing

• Manage reactive facilities issues and ensure timely resolution

• Carry out regular site inspections and maintain action plans

Health, Safety & Compliance

• Take the role of Secretary of the OHS Committee (CSSM – Comitetul de Securitate si Sanatate in Munca at company level)

• Support compliance with Romanian Health & Safety legislation (SSM and PSI)

• Assist with risk assessments, fire safety compliance, drills, and documentation, Support contractor induction and compliance checks

• Assist with incident reporting and corrective actions

Vendor & Contract Management

• Liaise with the landlord, property managers, and service providers

• Support contract and SLA management

• Raise and track purchase orders and invoices

• Support budget tracking and cost control

Workplace Services & Projects

• Support office moves, space reconfigurations, and furniture installations

• Assist with workspace and meeting room management

• Support workplace related employee initiatives and office events ensuring seamless end user experience

Stakeholder & Employee Experience

• Act as a point of contact for facilities related queries

• Communicate facilities updates and planned works clearly

• Build strong relationships with internal and regional stakeholders

Reporting & Administration

• Maintain asset registers, inventories, and compliance trackers

• Prepare reports for Facilities Manager and regional leadership

• Support continuous improvement of facilities processes

What You Will Bring

• Strong organizational and problem-solving skills

• Hands-on and service-oriented approach

• Understanding of workplace health, safety, and security principles

• Ability to manage multiple priorities in a corporate environment

• Strong communication and stakeholder management skills

Experience & Qualifications

• Essential

• Experience in facilities, office management, or workplace operations

• Knowledge of Romanian Health & Safety (SSM/PSI) with current SSM 40 hour OHS (SSM) training Certificate, or be willing to complete upon joining Sophos (costs will be covered by the business)

• Experience managing vendors and service providers

• The candidate must meet the legal requirements necessary to obtain the occupational health and safety (OHS) professional certification, including completion of secondary education (theoretical track with a science-oriented profile, e.g., mathematics and informatics or natural sciences, or a technological track with a technical profile)

• Fluent Romanian and good working knowledge of English

Desirable

• Experience in a multinational or corporate environment

• Facilities, health & safety, or technical qualifications

• Experience supporting office projects

• First Aid Certification

What does remote mean at Sophos? Sophos supports flexible ways of working, with many roles offered remotely and others working in a hybrid model. For remote roles, you may work remotely within the location specified in the job posting. Candidates must reside in and be authorized to work in that location. Our teams collaborate across locations and time zones, using technology to stay connected and deliver results.

Our Commitment To You

Sophos welcomes applicants with diverse experiences, perspectives, and backgrounds. We believe great ideas come from different ways of thinking, and we are committed to building a workplace where people can contribute, grow, and succeed.

We evaluate all candidates based on job-related skills, qualifications, and experience, and are committed to providing equal employment opportunities consistent with applicable laws and regulations.

If you require a reasonable accommodation during any stage of the recruitment process, please contact hiring@sophos.com. Any information shared will be used only for the purpose of evaluating and providing the requested accommodation.

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