The position is offered as an initial 12-month fixed-term appointment, working 19 hours per week (2.5 days), with the potential to become ongoing.
The Opportunity
No two days will be quite the same. Working closely with the Director of Human Resources and HR Advisor, you will provide high-quality administrative and operational support across recruitment, onboarding and offboarding, employment administration, HR systems, reporting and employee lifecycle processes. You will be trusted to take ownership of your work, anticipate what needs to happen next and help create a responsive and professional experience for candidates, employees and managers.
Your responsibilities will include:
- Coordinating recruitment administration, including advertisements, candidate communication, interviews and appointment documentation
- Supporting a welcoming and well-organised onboarding and induction experience for new employees
- Preparing accurate employment contracts, variation letters and other HR correspondence
- Coordinating offboarding requirements and ensuring all associated actions are completed
- Monitoring employment documentation, approvals and employee lifecycle processes through to completion
- Maintaining accurate employee records and data across Synergetic and other HR systems
- Coordinating onboarding and offboarding IT requests and return-of-property processes
- Compiling and validating information for HR reporting
- Responding to HR enquiries and ensuring matters are resolved, referred or followed through
- Identifying opportunities to streamline processes and improve the way the team works.
These responsibilities reflect the broader operational scope set out in the position description, particularly the emphasis on accurate documentation, proactive follow-up, HR data integrity and responsive support to staff and managers.
About You
You are a highly organised, proactive administrator who takes pride in getting the details right. You bring initiative, sound judgment and a strong sense of ownership, and you are comfortable managing competing priorities in a busy environment.
You will bring:
- Exceptional attention to detail and strong written communication skills.
- Excellent organisation and the ability to follow tasks through to completion.
- A proactive, solutions-focused approach.
- Strong interpersonal skills and a professional, service-oriented manner.
- Confidence with technology, including Microsoft Office, HR systems and AI tools.
- Discretion, sound judgment and a genuine interest in developing your HR capability.
St Michael’s Grammar School is one of the leading co-educational, independent schools in Australia, providing exceptional learning opportunities to students from Kindergarten to Year 12. The School is respected for its exceptional education, wellbeing programs and a deep commitment to innovative approaches to teaching, learning and caring. St Michael’s empowers students to approach their lifelong learning journey with courage, confidence and a strong sense of social justice.
Key benefits of working at St Michael’s Grammar School
- Generous leave entitlements of 5.2 weeks.
- Student tuition discounts for children of full-time staff, available from commencement.
- Access to professional learning and broader School engagement opportunities.
- Active Staff Association focused on staff collegiality and wellbeing.
- Culture of continuous improvement and celebrating success.
- Access to the Schools on-site café and sporting complex.
- Staff benefits and Employee Assistance Program.
Closing date for applications is 10am on Monday 9 November 2026. Please note we will be screening applications and scheduling interviews as applications are received; therefore, the role may be filled prior to the closing date. For further information, please refer to our website www.stmichaels.vic.edu.au Please submit your details, resume and cover letter outlining in detail your experience and ability to meet the requirements of this role. Please note that applications without cover letters will not be considered. If you would like to discuss this role, please contact Kathy Hemer, Director of Human Resources on 03 8530 3363.
Child Safety
St Michael’s Grammar School is committed to child safety. As such, the successful applicant will be expected to satisfy child protection screening and adhere to the School’s Child Safe Policy and Code of Conduct. These documents may be downloaded from the School’s website.
All staff at St Michael’s must:
- Always demonstrate and ensure compliance with the School’s Child Safety Policy and Child Safety Code of Conduct and complete regular training in Child Safety standards.
- Promote the safety and wellbeing of children and young people to whom we provide services.
- Ensure that your interactions with children and young people are positive and safe.
- Provide adequate care and supervision of children and young people in your charge.
- Act as a positive role model for children and young people.
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