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Job Description Summary:
Do you thrive in a fast-paced working environment that offers a variety of work? The St. Louis County Counselor's Office has an opportunity for an experienced Secretary to provide high-level administrative support to attorneys and office staff. This role ensures efficient day to day operations of the office. This position interacts with attorneys, staff, other county departments, court staff, external agencies, and the public.
Job Description:
Why You Should Consider a Career as a Secretary at St. Louis County:
Clear contribution to team success: This role has a direct impact on efficiency, communication flow, and the overall organization of the office.
Variety in daily tasks: From scheduling and document preparation to communication and problem solving, the work rarely feels monotonous.
Relationship Building: Opportunities to interact with a variety of people which contributes to a strong professional network.
Hybrid work schedule: Day hours Monday – Friday with two defined office days.
Comprehensive County Benefits: St. Louis County provides a robust benefits package including affordable medical, dental and vision insurance; generous Paid Time Off (PTO) beginning in the first year; 11 paid holidays and a deferred benefit retirement plan. Employees may also qualify for Public Service Loan Forgiveness.
Key Responsibilities:
- Prepare memos, correspondence, forms, charts, tables and technical and/or confidential reports and summaries. Working with the municipal court case management system.
- Receive and screen incoming calls, answer and process inquiries or refer calls to appropriate individual.
- Greet visitors, ascertain nature of business, answer inquiries or refer visitors to appropriate person.
- Schedule, coordinate and confirm appointments, services and meetings.
- Receive, prioritize and distribute Office mail.
Marginal Function Examples:
- Perform other duties as required or assigned.
Minimum Qualifications:
Equivalent to three years of experience in a general office environment preferred.
Desired Knowledge, Skills, and Abilities:
- Strong organizational skills
- Ability to maintain confidentiality
- Ability to work effectively and professionally
- Attention to detail
Pre-Employment Process Requirements:
Applicants will be evaluated based on relevant education, experience, responses to supplemental questions, and other work-related information provided on the application. Resumes are supplementary and do not replace the required application.
All candidates will receive notifications regarding application status once determined. Status updates are provided via email and can be found within each candidate’s Workday profile.
Responses that qualified candidates provide to the application questions will count as 100% of their final evaluation score. A candidate must earn a qualifying grade of 70 or more on the interview to be eligible for appointment. The five highest-ranking candidates will be referred to the Department Director/Appointing Authority for final selection.
Pre-Employment Screening:
Candidates extended a conditional offer must successfully complete all required pre‑employment screenings. These screenings include a drug test administered at no cost to the applicant by a certified laboratory and a background check evaluating the recency and relevance of the candidate’s history to the position. Candidates must complete the drug test within 48 hours of receiving a conditional offer; failure to do so may result in withdrawal of the offer.
At St. Louis County, we're not just about jobs, we're about opportunity.
Equal Opportunity Employer:
St. Louis County is committed to fair and equitable employment opportunities for all, regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veteran status, or political affiliation.
St. Louis County is an Equal Opportunity Employer. Applicants requiring reasonable accommodation for the application or hiring process should contact the St. Louis County ADA Coordinator at 314-615-1796 or call Relay MO at 711 or 1-800-735-2966 (TTY) or email dlancaster@stlouiscountymo.gov .
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