HR Executive

About the role

Job Title: HR \& Admin Executive

* **Reports To:** Business Operations Manager / Managing Director * **Position Type:** Full\-time * **Location:** Head Office (HQ) * **Primary Objective:** To manage the entire employee lifecycle across office, factory, and site divisions, while ensuring a highly organized, cost\-efficient, and friction\-free corporate head office environment.

Core Responsibilities1\. End\-to\-End Human Resource Management

* **Talent Acquisition:** Source, screen, and interview candidates for technical site roles, factory positions, and design executives based on approved hiring requests. * **Onboarding \& Offboarding:** Manage formal employee documentation, reference checks, offer letter issuance, and standard exit protocols. * **Attendance \& Leave Governance:** Audit the biometric or application\-based attendance logs for all 20 office executives and coordinate with factory/site supervisors to compile field rosters. * **Payroll Coordination:** Calculate monthly payroll inputs, deductions, and performance bonuses, and pass verified data sheets to the Finance department on time. * **Labor \& Statutory Compliance:** Coordinate with external consultants to ensure smooth compliance with mandatory employee regulations (like PF, ESIC, and local labor laws) for the core workforce.

2\. Soft Office Administration

* **Facility \& Workplace Housekeeping:** Supervise cleaning staff and maintain a professional, neat, and client\-ready head office presentation at all times. * **Asset \& Stationery Sourcing:** Monitor and procure office supplies, printing materials, pantry items, and IT hardware, keeping overhead costs lean. * **Travel \& Expense Verification:** Organize travel bookings for senior management or site visits, and verify executive travel allowance claims before approval. * **Vendor \& Utility Management:** Coordinate with office landlords, internet providers, utility companies, and maintenance technicians to ensure zero operational downtime. * **Visitor Hospitality:** Manage front\-desk communication, greet visiting clients or vendors professionally, and route incoming inquiries to the right verticals.

Candidate Profile \& Experience

* **Education:** Bachelor’s degree in Human Resources, Business Administration (BBA/B.Com), or a related field. An MBA in HR or a Diploma in Personnel Management is a plus. * **Experience:** **2 to 3 years** of blended experience handling both HR tasks and basic office administration in a fast\-paced SME, interior design studio, or manufacturing setup. * **Skills:** Strong, empathetic communication style paired with professional firmness. High familiarity with MS Office tools (Excel, Word) and basic cloud\-based HR/Attendance tools. * **Working Mindset:** Highly resourceful and execution\-focused. Able to handle personal executive data discreetly while comfortably interacting with factory laborers and elite design teams alike. * Key Performance Indicators (KPIs) * **Time\-to\-Hire Ratio:** Filling open, approved technical or executive vacancies within defined timelines * **Payroll Input Accuracy:** Maintaining zero data errors in monthly attendance and leave submissions to the Finance team. * **Admin Cost Optimization:** Keeping office utility and supply expenses strictly within monthly budgeted targets. * **On\-Time Employee Resolution:** Resolving internal team grievances or documentation issues within stipulated hours of logging.

Pay: ₹20,000\.00 \- ₹25,000\.00 per month

Work Location: In person