Job Description: Admin Executive (Real Estate & Property Operations)
Location: Yeshwanthpur Department: Operations & Administration
Reports To: Director
Job Overview
We are looking for an organized and tech-savvy Admin Executive to manage day-to-day office operations, property documentation, client coordination, and administrative support for our real estate projects across Bengaluru. The ideal candidate will combine administrative expertise with modern productivity software and AI tools—such as Claude, ChatGPT, and automated office tools—to streamline site office coordination, vendor management, document tracking, and client correspondence.
Key Responsibilities
Real Estate Office & Site Operations
- Client & Inquiry Management: Greet site visitors, manage front-desk operations, and direct incoming buyer, tenant, or investor inquiries to the appropriate sales/project teams.
- Document & Agreement Tracking: Maintain physical and digital filing systems for property titles, customer sale agreements, Khata paperwork, NOCs, and vendor contracts.
- Vendor & Facility Coordination: Oversee facility maintenance, manage office supply inventory, handle pantry management, and liaise with building maintenance teams, security, and utility vendors.
- Site Office Support: Coordinate administrative logistics between the main corporate office and active project development sites across Bengaluru.
- Meeting & Calendar Management: Schedule appointments for site visits, management reviews, board meetings, and client walkthroughs.
AI Integration & Workflow Automation
- Automated Drafting & Email Handling: Use AI reasoning tools (e.g., Claude, ChatGPT) to draft professional client letters, follow-up emails, and vendor notices.
- Document Summarization: Utilize Claude to summarize complex real estate contracts, regulatory compliance guidelines, and long vendor proposals into quick executive summaries.
- Smart Scheduling & Tracking: Leverage AI calendar assistants and spreadsheet formulas for tracking key property deadlines, license renewals, and maintenance schedules.
Qualifications & Requirements
- Education: Graduate degree (B.Com, BBA, MBA, or equivalent).
- Experience:5 + years of administrative experience, preferably within real estate development, property management, or infrastructure firms.
- Languages: Proficiency in English and Kannada (verbal and written) is strongly preferred for local regulatory and vendor coordination in Bengaluru.
- Technical Skills: Experience with MS Office (Excel, Word, PowerPoint), Google Workspace, basic CRM tools, and AI assistants (Claude, ChatGPT).
Key Profile Bonuses & Value Additions
Candidates bringing these additional skills will be prioritized for upper-tier compensation bands:
Performance Area Value Add to the Role
Kannada & Local Liaison Skills Ability to coordinate smoothly with local BBMP/BDA/BMRDA office staff, utility boards, and field vendors.
Claude & Prompting Skills Aptitude for setting up AI templates for daily site reports, meeting minutes, and property status emails.
Basic Accounting & Tally Familiarity Capability to handle petty cash accounts, log utility expenses, and process basic site invoices.
Real Estate CRM Handling Hands-on experience managing databases in platforms like Salesforce, LeadSquared, or Zoho CRM.
Pay: ₹35,000.00 - ₹75,000.00 per month
Benefits:
- Commuter assistance
- Leave encashment
- Paid sick time
Work Location: In person
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