HR Generalist

Position: HR Generalist

Symbiosis International University

JD - Looking for position for one of the institutes of Symbiosis International University i.e. Symbiosis University Hospital & Research Centre, Lavale, Pune

Hospital is 900 beds NABH Accredited, Multi-super Specialty State of the art hospital. Associated with Symbiosis Medical College for Women.

Qualification & Experience:

• Master's Degree in Human Resources, Personnel Management, Business Administration, or equivalent.
• 8–10 years of relevant HR experience, preferably in hospitals, healthcare institutions, or large service organizations.

1. Talent Acquisition & Recruitment

• Manage the complete recruitment lifecycle from manpower planning to onboarding.
• Coordinate with department heads to identify manpower requirements based on approved manpower requisitions and employee attrition.
• Source candidates through job portals, recruitment databases, institutional email applications, employee referrals, and other sourcing channels.
• Screen applications, shortlist suitable candidates, and conduct preliminary telephonic interviews.
• Coordinate interview schedules with hiring managers and interview panels.
• Organize walk-in interviews and recruitment drives.
• Facilitate salary discussions in coordination with Central HR and hiring departments.
• Prepare offer letters, Selection Committee documentation, and recruitment-related records.
• Coordinate pre-employment medical examinations and document verification.
• Maintain regular communication with selected candidates throughout their notice period until joining.
• Maintain recruitment trackers and submit weekly hiring status reports.

2. Employee Onboarding & HR Operations

• Ensure completion of all joining formalities prior to employee onboarding.
• Conduct employee induction and orientation programmes.
• Coordinate issuance of temporary ID cards, uniforms, scrubs, shoes, aprons, and other joining essentials.
• Facilitate introductions with HR leadership and departmental heads.
• Coordinate Provident Fund enrolment, insurance registration, and statutory documentation.
• Update employee records and documentation in HRMS (Manthan).
• Prepare employee files in accordance with organizational and NABH requirements.
• Coordinate employee code creation, Principal Director Approval (PDA), appointment letter issuance, and contract renewal processes.
• Maintain Joining Master, employee records, and document repositories.

3. Attendance, Leave & Workforce Management

• Administer employee attendance through biometric and HRMS systems.
• Monitor attendance, absenteeism, late coming, single punches, and leave compliance.
• Maintain manual attendance records for newly joined employees until biometric activation.
• Update departmental duty rosters and leave records in HRMS.
• Process Compensatory Off requests and monitor special leave categories including maternity, medical, and long leave cases.
• Coordinate with department heads for duty roster submissions and attendance reconciliation.
• Prepare attendance MIS, absenteeism reports, attrition analysis, and workforce dashboards.
• Issue absenteeism, unauthorized absence, and absconding communications in accordance with organizational policies.
• Manage temporary and permanent employee identity card issuance.

4. Payroll Coordination & Employee Separation

• Coordinate monthly attendance closure for payroll processing.
• Verify attendance, leave records, duty rosters, overtime, and compensatory off records.
• Prepare payroll inputs including payout, hold, and release sheets for Medical Officers, Consultants, and salaried employees.
• Coordinate overtime verification and documentation.
• Prepare Full & Final Settlement documentation and maintain settlement trackers.
• Manage employee exit documentation, separation records, and inactive employee updates.

5. Statutory Compliance & Employee Benefits

• Coordinate Provident Fund documentation including UAN activation, Aadhaar/PAN linkage, e-nomination, and employee support.
• Coordinate employee medical insurance enrolment and annual renewals.
• Support statutory documentation and compliance activities.
• Respond to employee queries related to PF, insurance, payroll, attendance, and HR policies.

6. Learning & Development

• Coordinate Training Needs Analysis (TNA) with departmental stakeholders.
• Develop annual and monthly training calendars.
• Prepare and review training modules in accordance with NABH standards.
• Conduct soft skills, behavioural, and induction training programmes.
• Coordinate with Learning Management System (LMS) administrators and central training teams.
• Maintain individual employee training records and organizational training databases.
• Prepare training MIS, effectiveness reports, and annual training budgets.
• Ensure compliance with mandatory training requirements.

7. Employee Engagement

• Plan and execute employee engagement initiatives throughout the year.
• Organize employee recognition programmes, birthday celebrations, festivals, appreciation events, and wellness activities.
• Coordinate hospital sports events, cultural programmes, and institutional engagement initiatives.
• Prepare appreciation letters, certificates, condolence messages, and employee communications.
• Visit departments and hospitalized employees to strengthen employee relations.
• Manage engagement budgets and procurement of engagement materials.

8. HR Administration & MIS

• Maintain employee records, HR documentation, and confidential personnel files.
• Maintain recruitment, joining, separation, leave, disciplinary, grievance, contract renewal, overtime, asset, and statutory trackers.
• Prepare HR dashboards, management reports, demographic analysis, and various MIS reports.
• Coordinate annual activities including insurance renewals, wellness programmes, gift distribution, and government reporting requirements.
• Maintain electronic and physical document repositories with appropriate indexing and backups.
• Provide timely HR reports and employee data to management and regulatory authorities as required.

Salary is not constrain for right candidate. Immediate joiner preferred.

Pay: ₹42,000.00 - ₹45,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person

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