Job Summary
We are looking for an organized and proactive HR Generalist to join our team. This is a hands-on, execution-focused role where you'll support all aspects of HR operations — from recruiting and onboarding to vendor management and visa/immigration coordination. You'll work closely with leadership, external vendors, and legal partners to keep our people processes running smoothly and ensure compliance. This is a great opportunity for someone with 1–3 years of HR experience who wants to grow their skills in a supportive, fast-paced environment.
Responsibilities
Recruiting & Onboarding
- Manage full-cycle recruiting: post openings, screen candidates, coordinate interviews, and extend offers.
- Own the onboarding process: prepare offer letters, complete I-9 verification, set up new hire orientation, and ensure a smooth first-week experience.
Vendor & External Partner Management
- Serve as the primary point of contact for HR vendors, including background check providers, benefits brokers, payroll service providers, and recruiting agencies.
- Coordinate vendor onboarding, maintain vendor records, review invoices for accuracy, and escalate service issues as needed.
- Research and recommend new HR vendors when current contracts expire or needs change.
Visa & Immigration Support
- Assist with employment-based visa processes (H-1B, L-1, TN, OPT/CPT, etc.) by gathering employee documentation, completing forms, and coordinating with immigration attorneys or visa service providers.
- Track visa expiration dates and renewal timelines; send reminders to employees and management.
- Maintain organized immigration files and ensure I-9 compliance for foreign national employees.
- Answer basic visa questions from employees and managers; escalate complex legal matters to immigration counsel.
Benefits & Payroll Support
- Support benefits administration: assist employees with enrollment questions, process life event changes, and serve as liaison with benefits providers.
- Assist with payroll processing: gather timesheet data, verify changes (new hires, terminations, salary adjustments), and support monthly/semi-monthly payroll runs.
Employee Relations & Compliance
- Handle basic employee relations matters: answer policy questions, document conversations, and escalate sensitive issues to management or legal counsel as needed.
- Support performance review cycles: distribute forms, track completion, and maintain records.
- Stay current on FMLA, workers' compensation, and basic employment law requirements; complete required paperwork and escalate complex cases.
- Assist with OSHA recordkeeping and safety program documentation as applicable.
General
- Maintain strict confidentiality with all employee data and personnel matters.
- Support ad-hoc HR projects and administrative tasks as assigned.
Qualifications
- 1–3 years of experience in HR, recruiting, or a related role.
- Experience working with external vendors or service providers (HR-related or otherwise).
- Familiarity with visa/immigration processes — either hands-on experience or strong willingness to learn. Prior exposure to H-1B, OPT, or TN processes is a plus.
- Basic understanding of employment laws (FMLA, FLSA, anti-discrimination, I-9).
- Experience with recruiting: posting jobs, reviewing resumes, conducting initial phone screens.
- Strong organizational skills — you'll juggle multiple tasks, deadlines, and external deadlines (visa filings, vendor renewals) daily.
- Excellent communication skills; comfortable talking with employees, vendors, and external partners.
- Associate's or Bachelor's degree in HR, Business, or related field preferred; equivalent experience considered.
Pay: $65,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Health insurance
Education:
- Bachelor's (Required)
Location:
- Dallas-Fort Worth, TX (Required)
Ability to Commute:
- Dallas-Fort Worth, TX (Preferred)
Work Location: Remote
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