We are an outsourced HR service provider recruiting on behalf of our client, a food manufacturing company, for a responsible and organised Warehouse Executiv e. This role supports daily warehouse operations, including receiving, storage, material issuing and inventory control. Candidates should have basic computer skills and be able to use an inventory system to maintain accurate stock records.
Key Responsibilities
1. Receiving & Storage
- Receive and check incoming raw materials, packaging materials and other supplies against delivery documents.
- Verify material descriptions, quantities, batch details, expiry dates and packaging conditions.
- Report discrepancies or damaged materials to the Warehouse Manager and QA.
- Arrange storage after QC inspection and approval.
- Assign Internal Batch Numbers (IBN), ensure proper labelling and maintain accurate batch records.
- Store materials in designated locations according to FIFO/FEFO and required storage conditions.
2. Material Issuing & Inventory System
- Pick, prepare and issue the correct materials, quantities and batches according to approved requisitions.
- Accurately record and update material receipts, issues, returns and transfers in the inventory system.
- Check and record unused materials returned from Production or Packing.
- Maintain complete records to support material traceability.
3. Inventory Control & Reporting
- Monitor stock levels and highlight shortages, slow-moving stock and materials approaching expiry.
- Conduct regular stock checks and assist with monthly stocktaking.
- Reconcile physical stock against inventory system records.
- Investigate stock discrepancies, identify possible causes and report findings to the Warehouse Manager.
- Prepare stock movement, inventory balance, discrepancy and near-expiry reports.
- Process stock adjustments only after obtaining the required approval.
4. Cross-Department Coordination
- Coordinate with Purchasing on incoming deliveries, shortages and receiving discrepancies.
- Coordinate with Production and Packing on material requirements, issuing schedules and returns.
- Liaise with QA on material inspection, release, quarantine and non-conforming materials.
- Follow up on outstanding warehouse-related issues and keep relevant departments informed.
5. Food Safety, Hygiene & Warehouse Support
- Ensure allergen materials are clearly identified and handled to prevent cross-contact.
- Keep damaged, expired, returned and on-hold materials properly labelled and segregated.
- Maintain warehouse cleanliness and follow GMP, 5S, hygiene and safety procedures.
- Report pest activity, unsafe storage conditions, equipment defects and potential food safety hazards.
- Assist with loading, unloading, material handling, audits and other warehouse-related duties.
Requirements
- Diploma in Supply Chain Management, Logistics, Warehousing, Business Administration or a related field is preferred.
- Candidates with SPM or equivalent and relevant experience are also encouraged to apply.
- 1–2 years of experience in warehousing, inventory control or supply chain operations.
- Able to use an inventory system to record and update stock movements accurately.
- Experience using ERP or warehouse management software is an added advantage.
- Basic Microsoft Excel skills for stock reconciliation and reporting.
- Familiarity with receiving, storage, material issuing, stocktaking and FIFO/FEFO practices.
- Experience in food manufacturing and knowledge of GMP, food safety and allergen control will be an added advantage.
- Organised, attentive to detail and able to communicate and coordinate with different departments.
- Willing to support hands-on warehouse operations and carry out material handling tasks safely.
Pay: RM2,500.00 - RM3,200.00 per month
Ability to commute/relocate:
- Kajang: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
- Have you used an inventory system, ERP or Warehouse Management System (WMS)? Please state the system name and the tasks you performed.
Experience:
- Warehouse: 1 year (Preferred)
Work Location: In person
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