The Human Resources Associate provides a robust administrative support to the Human Resources Department daily operations. Mainly works within a framework of established HR processes, procedures and standard work instructions as determined by the HR Department and applicable legislations.
DESCRIPTION:-
Role-specific HR tasks (Admin):
· Responsible for beginning to end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner…);
· Absences and leaves: answer related queries with autonomy; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner
· Responsible for employees’ relocations and international transfers processes, with support of a Senior
· Provide support and assistance in immigration and work permit visa applications
· Responsible for maternity, parental and paternity leave processes, with support of a Senior
· Be on the HR mailing distribution list and be the first point of contact to answer employees’ queries
· Administer and process employee’s benefits such as pension, life and medical insurances
· Moderate to high level of autonomy when answering queries from employees and managers
Additional HR tasks (support with OB tasks and transition to Gen):
· Provide support and assistance with Onboarding processes when required, including preparing or requesting employment contracts and other necessary documents
· Learn and assist with Employee Relation cases
Generic/Common HR tasks:
· Prepare various documents (agreements, addendums, reference letters, etc.)
· Keep soft and hard employee files up-to-date
· Ensure employee data are kept updated on the HRIS (i.e. Workday) and produce relevant reports
· Educate managers and employees with HRIS (i.e. Workday) usage
· Provide support and assistance in international HR projects
· Perform HR administration and operational support to the HR Departments in different locations
· Complete all other tasks that are deemed appropriate for the role and assigned by the manager / supervisor
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