Assist with administrative duties, support other Project Assistants and oversee tasks delegated by Project Coordinators/Project Managers. Individuals in this role are either more inclined to stick to a Project Assistant oriented career path (working to become a Senior Project Assistant) or work towards alternative career paths.
Description
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Collecting relevant data and organizing folders, files and documents for specific departments
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Scanning hard copies onto the network
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Monitoring distribution lists and addressing any project discrepancies
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Managing jobs and direct-intake responsibilities
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Dealing with different company platforms, organizing urgent emails and escalating issues
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Generating and accessing reports using different dashboards and platforms
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Filling out daily trackers required by teams/departments
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Assisting production teams in project billing, sending files to formatters, logging ticket entries and generating
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Purchase Orders
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Preparing files for quotes
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Preparing certificates for teams/departments
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Organizing team events and/or different team/department activities
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Performing other special projects or duties when required
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Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor
Required skills
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Excellent verbal and written communication skills in English
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Proficient in Microsoft Office suit
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Outstanding organizational skills
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Great attention to detail
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Ability to effectively multitask in order to simultaneously execute multiple responsibilities
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Ability to maintain professionalism in all situations, especially under tight deadlines
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Ability to effectively solve problems
In order to apply, please submit your CV in English
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