BUILDING & FACILITY MANAGER

1. Building Operations & Management

• Oversee the overall daily operations, maintenance and management of the entire building and common facilities.
• Ensure all building systems, facilities and equipment are operating efficiently and reliably.
• Conduct regular inspections of the building, common areas, rooftops, car parks, plant rooms and service areas.
• Ensure cleanliness, orderliness and proper upkeep of all common areas and facilities.
• Monitor building conditions and identify potential defects, operational risks and areas requiring improvement.
• Ensure building operations are conducted according to approved procedures and management requirements.

2. Mechanical, Electrical & Building Maintenance

• Supervise the maintenance and operation of M&E systems, including:
• Electrical installations and distribution systems.
• Air-conditioning and mechanical ventilation (ACMV).
• Lifts and escalators.
• Pumps, water supply and drainage systems.
• Fire protection and alarm systems.
• Generators and backup power systems.
• Lighting and building automation systems.
• Establish and implement preventive and corrective maintenance programmes.
• Ensure maintenance schedules are followed and completed within stipulated timelines.
• Monitor breakdowns, defects and repair works to minimise operational disruptions.
• Ensure proper maintenance records, service reports and equipment inventories are maintained.
• Coordinate specialist contractors and service providers for technical maintenance.

3. Fire Safety, Health & Regulatory Compliance

• Ensure compliance with BOMBA fire safety requirements, building regulations and applicable statutory requirements.
• Ensure emergency staircases, fire escape routes, fire doors and evacuation passages remain clear and unobstructed at all times.
• Monitor fire protection equipment, fire alarms, extinguishers, hose reels, emergency lighting and exit signage.
• Coordinate fire drills, emergency response exercises and safety inspections.
• Liaise with BOMBA, DBKL, DOSH, Energy Commission and other relevant authorities.
• Ensure statutory inspections, certificates, permits and licences are valid and renewed on time.
• Investigate safety incidents, identify root causes and implement corrective measures.
• Maintain records of inspections, incidents, safety findings and compliance actions.

4. Preventive Maintenance & Asset Management

• Develop an annual preventive maintenance plan covering all building assets and facilities.
• Maintain an updated asset register, equipment condition records and maintenance history.
• Monitor the useful life and replacement requirements of building equipment.
• Recommend upgrading, replacement and improvement works.
• Ensure maintenance works are properly documented, inspected and verified upon completion.
• Monitor contractor performance against maintenance schedules and service-level agreements.

5. Tenant & Contractor Management

• Coordinate with tenants on building maintenance, technical issues and operational requirements.
• Attend to tenant complaints and ensure issues are investigated and resolved promptly.
• Review and monitor renovation, reinstatement and maintenance works undertaken by tenants.
• Ensure contractors obtain the necessary work permits before commencing any works.
• Monitor contractors' compliance with safety procedures, working hours and site regulations.
• Inspect completed works and ensure contractors rectify defects or incomplete work.
• Enforce building rules and regulations consistently across all tenants.
• Maintain proper records of tenant complaints, work permits, contractor activities and follow-up actions.

6. Team Management & Supervision

• Lead, supervise and manage the Facility and Building Operations team.
• Prepare daily, weekly and monthly work schedules and task allocations.
• Ensure adequate manpower deployment across weekday, weekend and night shifts.
• Conduct daily briefings and monitor staff attendance, punctuality and work performance.
• Review and verify daily operational reports, maintenance checklists and work orders.
• Ensure staff are productive and accountable during all shifts.
• Conduct regular performance assessments and provide guidance and training.
• Take appropriate corrective action for negligence, poor performance and failure to carry out assigned duties.
• Ensure proper shift handovers and documentation of outstanding matters.
• Establish clear reporting and escalation procedures.

7. Budgetary Control & Cost Management

• Prepare annual maintenance and facility management budgets.
• Monitor maintenance expenditure and ensure spending remains within approved budgets.
• Obtain and evaluate quotations for maintenance, repairs and improvement works.
• Review contractor invoices and verify that works have been properly completed before recommending payment.
• Identify opportunities to reduce operating costs without compromising safety and building standards.
• Monitor utility consumption and recommend energy-saving initiatives.
• Prepare capital expenditure proposals for major repairs, replacements and upgrading works.

8. Security, Housekeeping & General Facilities

• Coordinate with Security and Housekeeping teams to ensure the overall building environment is safe, clean and orderly.
• Monitor common area conditions, lighting, drainage, waste disposal and pest control.
• Ensure access routes, loading bays and service areas are properly managed.
• Monitor parking facilities, equipment and related building infrastructure.
• Identify and rectify environmental hazards, water leakages, slippery floors and structural defects.
• Ensure operational readiness of facilities during events, weekends and public holidays.

9. Reporting & Administrative Responsibilities

• Prepare and submit monthly facility and building operations reports.
• Report all major breakdowns, incidents, complaints and outstanding maintenance matters.
• Maintain proper documentation of maintenance works, inspections, permits and contractor performance.
• Prepare incident reports with photographs, findings, corrective actions and closure evidence.
• Follow up on outstanding matters until completion.
• Attend management meetings and provide updates on operational matters.
• Recommend improvements to operational procedures, maintenance systems and building facilities.

10. Project & Improvement Management

• Plan, coordinate and supervise building improvement, upgrading and refurbishment projects.
• Coordinate with consultants, contractors, designers and relevant authorities.
• Review technical proposals, specifications, drawings and method statements.
• Monitor project progress, quality, safety and expenditure.
• Ensure works are completed within approved timelines and budgets.
• Conduct final inspections and ensure proper handover documentation.

Pay: RM4,000.00 - RM6,000.00 per month

Benefits:

• Free parking
• Opportunities for promotion
• Professional development

Work Location: In person

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