Senior Project Coordinator

About the role

TriMark USA is the country’s largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after\-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit: www.trimarkusa.com

Why you’ll love it here! \+ Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance \+ 401k \+ Community Service Day \+ Spotlight Awards \+ National Sales Excellence Awards \+ CFSP Prep Certification Program

**POSITION SUMMARY:**

* The Senior Project Coordinator reports to the Supervisor, Project Coordinators * Located in Irvine, CA * Full\-Time * In Office

The Senior Project Coordinator is responsible for managing multiple projects from contract entry to final project reconciliation and billing. This role plays a critical role in ensuring timely delivery of equipment to projects while maintaining strong customer relationships throughout the process. The Senior Project Coordinator serves as a liaison between various departments within the organization, customers, and suppliers.

**ESSENTIAL FUNCTIONS \& RESPONSIBILITIES:****Project Management:**

* Manage projects through all phases, including initial set\-up, purchasing, customer communication, and shipment of product. * Import order information into the database/ERP system and verify accuracy against quotes and plans. * Collaborate with Project Manager, Estimator, and Sales to ensure contract accuracy and alignment with project requirements.

**Customer Relationship Management:**

* Work closely with customers to address questions, problems, or complications that may arise during the project. * Identify and communicate project schedules to ensure alignment with customer expectations and production schedules. * Notify relevant stakeholders immediately of any delays caused by external factors.

**Administrative Support:**

* Organize and maintain a project filing system to ensure documentation is readily accessible. * Process change orders as necessary and mitigate costs by identifying potential substitutions. * Review contracts to ensure compliance and prevent payment delays at project completion.

**Communication and Collaboration:**

* Participate in weekly meetings to update the team on project status and address specific questions. * Assist other Project Coordinators when scheduling conflicts arise.

**COMPETENCIES:**

* Ability to work independently while also collaborating effectively within a team. * Excellent oral and written communication skills, with a professional and courteous demeanor. * Strong organizational, prioritization, and problem\-solving skills. * Adaptability to changes in the work environment and ability to manage competing demands. * Proactive in evaluating and improving processes and procedures.

**QUALIFICATIONS \& EXPERIENCE:**

* High School diploma or equivalent required; Business/Technical degree or equivalent experience preferred, or equivalent military or practical experience. * 2 – 3 years of experience in a Project Coordinator role. * Experience in business sales is a plus. * Moderate billing experience required. * Proficiency in Microsoft Excel, Word, Outlook, and database systems. * Familiarity with Inforsx; experience with AutoQuotes and DataModes is a plus. * Ability to successfully pass a background check post offer acceptance.

Compensation includes the posted base salary range and does not reflect potential commission, incentive, bonus, or other additional compensation opportunities, where applicable. Total compensation is determined based on experience, skills, internal equity, geographic location, and other job\-related compensatory factors. In addition to base salary, this role will be eligible for participation in TriMark’s’ benefits programs, including medical, dental, vision, 401K (with employer match), etc. Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility. TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you require reasonable accommodation in completing this application, interviewing, completing any pre\-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@trimarkusa.com. **Scam Alert:** TriMark will never ask an applicant for their social security number or to make a payment related to a job application or job offer, or to pay for workplace equipment. Further, all communications with TriMark recruiters will come from an e\-mail address ending in TriMarkUSA.com. If you have any concerns about the legitimacy of a job posting or recruiting contact, please contact recruitment@trimarkusa.com.