JOB ADVERTISEMENT
Admin Manager
Reporting directly to the CEO
About the Role
We are looking for a highly organised, proactive, trustworthy and hands-on Admin Manager to become the CEO's right-hand person.
This is a key position within the company, responsible for overseeing and coordinating the day-to-day administrative, financial, operational and HR-related functions of the business.
The successful candidate will be involved in virtually every aspect of the company, from handling the smallest administrative details to overseeing important matters such as payroll, accounts, health and safety, staff administration and general business operations.
We need someone who takes ownership, thinks ahead, identifies problems before they arise and ensures that nothing falls through the cracks.
Key Responsibilities
1. General Business Administration
Oversee all general office and company administration.
Ensure the smooth day-to-day running of the business.
Manage company documentation, records, filing and correspondence.
Coordinate suppliers, service providers and general office requirements.
Handle various ad hoc tasks and projects on behalf of the CEO.
2. Financial Administration & Accounts
Assist with accounts payable and receivable.
Oversee supplier invoices and customer payments.
Liaise with accountants and financial service providers.
Assist with budgets, expense tracking and financial reporting.
Ensure invoices, payments and financial records are properly managed.
3. Human Resources & Payroll
Coordinate monthly payroll and salary administration.
Maintain employee records and personnel files.
Manage leave records, contracts and staff documentation.
Assist with recruitment, onboarding and offboarding.
Handle general HR administration and staff-related matters.
4. Health & Safety & Compliance
Oversee company health and safety administration.
Ensure health and safety documentation and records are maintained.
Coordinate safety inspections, training and compliance requirements.
Monitor company policies, procedures and regulatory requirements.
Ensure relevant certificates, licences and documentation remain up to date.
5. Operations & Management Support
Oversee and coordinate various operational aspects of the business.
Ensure departments and employees follow company procedures.
Identify operational inefficiencies and recommend improvements.
Follow up on outstanding tasks and ensure deadlines are met.
Act as the communication link between the CEO, staff, suppliers and external service providers.
6. Direct Support to the CEO
Act as the CEO's right-hand person.
Manage priorities, follow-ups and delegated responsibilities.
Assist with meetings, reports, projects and business planning.
Handle confidential and sensitive company information with discretion.
Take initiative and ensure matters are dealt with without requiring constant supervision.
The Ideal Candidate
We are looking for someone who:
Has strong organisational and administrative skills.
Is exceptionally detail-oriented and thorough.
Has experience in business administration and operations.
Has a good understanding of accounts, payroll and HR administration.
Has knowledge of health and safety and general business compliance.
Is confident dealing with employees, management, suppliers and service providers.
Can multitask and manage multiple responsibilities simultaneously.
Is solutions-driven, practical and able to work independently.
Is trustworthy and understands the importance of confidentiality.
Has a strong sense of responsibility and takes ownership of their work.
Is comfortable working closely with the CEO and managing a wide range of responsibilities.
Experience & Qualifications
Relevant qualification in Business Administration, Management, Finance or a related field would be advantageous.
Previous experience in a senior administrative, operations or office management position.
Experience with payroll, accounts and HR administration.
Good computer literacy and proficiency in Microsoft Office.
Excellent written and verbal communication skills.
The Person We Are Looking For
We are not simply looking for an administrator who waits to be given tasks.
We are looking for an Admin Manager who can take charge, oversee the moving parts of the business, think independently and become an essential part of the management team.
Someone who knows what needs to be done, makes sure it gets done, and allows the CEO to focus on growing and running the business, knowing that the internal workings of the company are in capable hands.
Work Location: In person
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