Overview
Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Education and training
Location: Melbourne - Inner South East suburbs
Reference: 1548075
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role
The Sports Assistant provides administrative, organisational and practical support to the Physical Education and Sport Department to assist with the effective delivery of the College's Physical Education curriculum, sporting programs and interschool competitions.
The position operates under the direction of the Business Manager, Sport Leader and relevant teaching staff, undertaking duties in accordance with established College policies, procedures and guidelines.
Responsibilities
- Provide administrative, organisational and practical support to the Sport Leader and Physical Education teaching staff in the delivery of College sporting programs, competitions and events.
- Assist with the organisation and administration of interschool sporting competitions, team tryouts, training sessions and other College sporting activities, under the direction of the Sport Leader.
- Prepare and maintain sporting team registrations, student sign-up forms, team lists, fixtures, schedules and relevant event documentation.
- Use Compass to create and update sporting events, maintain student participation records, monitor consent requirements and prepare accurate attendance documentation in accordance with College procedures.
- Assist with the preparation and distribution of communications to students, staff and student coaches regarding sporting events, team tryouts, training schedules and participation requirements.
- Prepare and maintain sporting documentation, including team sheets, attendance records, competition rules, fixtures and relevant information required by staff attending sporting events.
- Assist with the preparation, distribution and collection of sporting uniforms and equipment for interschool competitions, training sessions and College sporting events.
- Maintain accurate inventories of sporting equipment, uniforms and departmental resources, including stocktakes, monitoring supplies and reporting equipment replacement or maintenance requirements.
- Arrange the laundering, organisation and appropriate storage of sporting uniforms to ensure their availability for upcoming competitions and events.
- Provide practical support to Physical Education teaching staff, including the preparation, setup and pack-up of equipment and resources for curriculum programs, sporting activities and practical classes.
- Assist with the preparation and organisation of sporting facilities and equipment for team tryouts and sporting competitions.
- Undertake routine organisation, cleaning and upkeep of the gymnasium, fitness centre, sporting equipment storerooms and associated Physical Education facilities to ensure equipment and resources are appropriately stored and accessible.
- Conduct routine checks of indoor and outdoor sporting facilities and equipment, identifying and reporting maintenance concerns, hazards or equipment issues to relevant staff in accordance with College procedures.
- Prepare first aid kits and relevant medical supplies for staff attending off-site sporting activities, following established College procedures and staff instructions.
- Maintain and update sporting schedules, facilities bookings, student participation records and departmental information using relevant College systems.
- Assist with the preparation of sporting reports, newsletter contributions and communications promoting student participation, sporting events and achievements.
- Maintain and update Physical Education and Sport noticeboards, including sporting schedules, upcoming events, team information, photographs and student achievements, in accordance with College privacy and consent requirements.
- Provide routine administrative support to the Physical Education Department, including filing, record keeping, preparation of documents, resource management and maintaining an organised departmental office.
- Work collaboratively with teaching staff, students and other College personnel to support the safe and efficient delivery of Physical Education and sporting programs, in accordance with College policies and Child Safe Standards.
- Undertake other duties as directed by the Principal and Business Manager
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Conditions of Employment
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Melbourne Girls' College empowers young women to strive for academic excellence, grow with resilience and self-belief, and lead courageously. We are driven by a commitment to shape socially conscious individuals who positively influence communities.
Melbourne Girls' College was established in 1994 on the Birrurung (banks of the Yarra River) in Richmond, Victoria. It provides enrolment opportunities for local, wider-Melbourne and International Students to study a guaranteed and viable curriculum at Years 7-9, followed by many Year 10, VCE, and VET subjects in the senior years. The Melbourne Girls' College values provide the foundations of our strong community and guide students to "Lead and Achieve".
We value Excellence - In our achievements and aspirations while always striving to give and be our best.
Teamwork - Together, we know we can achieve so much more. We strongly believe that effective communication and the celebration of individuality within the team are crucial elements to developing an effective team-based and collaborative environment.
Diversity - We are a richer community when we consider all perspectives and recognise and celebrate our differences.
We challenge our students to think critically about their own beliefs and examine the world in fresh ways to promote creativity and innovation in an authentic, inclusive environment.
The academic achievements of Melbourne Girls' College are strong and many of our students participate in the Student Excellence Program and the MGC Learning Extension and Advancement Program (LEAP). The curriculum at Melbourne Girls' College is designed to equip students with depth and breadth of knowledge, skills, and capabilities needed for success. Students are encouraged and challenged to strive for personal excellence, and we explicitly teach strategies, habits and behaviours that are deeply connected to a growth mindset. The school community takes pride in teaching students the transferable skills required to be socially conscious and to challenge stereotypes, particularly in women's leadership, sustainability, and philanthropy.
Our International Student Program is thriving with a capacity to offer 80 positions of enrolment to full fee-paying international students.
While our academic achievements are a publicly recognised strength of Melbourne Girls' College, we are equally committed to the personal, social, and emotional wellbeing of our students. We recognise the intrinsic link between wellbeing and effective learning and have adopted a whole-school approach to wellbeing. We have a Year 7 to 12 Homegroup and Wellbeing structure where each student explores a sense of their own abilities, achievements and self-worth. From the moment a student joins MGC they are connected to a homegroup and this strengthens their sense of belonging. Our homegroups facilitate effective communication between the College, and parents and carers where the homegroup teacher becomes a key contact, strengthening our home-school partnerships.
The College prioritises and celebrates success and growth in the whole person and MGC has a strong focus on co-curricular endeavours, particularly in rowing, aerobics, dance, and other school sporting programs. The College invests in creative, and artistic endeavours and experiences for students, particularly in the performing and visual arts through our instrumental program, and school productions. In addition, MGC has a thriving Australian Airforce Cadets program. The sustainability collective and environment projects are well known in the local and wider community.
Please refer to our website for more detailed information about the college: https://mgc.vic.edu.au/
Apply now Applications close Monday 26 October 2026 at 11.59pm Posted 13 October 2026
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