Administrative Assistant
Don't apply into the void.
Most applications for this Vipond Inc role vanish into an ATS. With jobfinder-ai, your agent finds the actual hiring manager or founder behind this opening and sends a tailored email from your own inbox — so a real person reads your pitch and replies. We then follow up until you land on the calendar.
Reach the decision-maker — $5About the role
At Vipond \| Fire\-Tech, powered by API Group, we provide Fire, Life safety and Security solutions to protect what matters most to you and to our clients across the nation. As a leading provider in this industry, we have serviced the Canadian market proudly since 1945\. Joining our team means being part of a leading provider of Fire, Life safety and Security solutions, with opportunities for development, growth and future advancement.
Our team of approximately 1,100 specialists is comprised of sales representatives, professional engineers, qualified system designers, certified installers and service technicians, who demonstrate personal pride and commitment to ensure our customers are treated with the highest level of ethics, integrity and professionalism, while providing cost\-effective solutions for all their fire protection and security needs. For more information about Vipond, please visit us at *www.vipond.ca*
Vipond \| Fire\-Tech is one of the largest third\-party suppliers of Fire Alarm, Sprinkler Systems, Fire Suppression, and other life safety systems in Newfoundland and Labrador
Key Responsibilities
Accounts Receivable (AR):
* Prepare and issue customer invoices * Apply payments and reconcile accounts * Monitor aging reports and follow up on outstanding balances * Investigate and resolve billing discrepancies
Collections:
* Contact customers regarding overdue accounts (phone and email) * Maintain accurate documentation of collection efforts * Work with customers to arrange payment plans when necessary * Escalate accounts as appropriate
Accounts Payable (AP):
* Process vendor invoices accurately and in a timely manner * Reconcile vendor statements and resolve discrepancies
Administrative Support:
* Maintain organized financial records and filing systems * Assist with month\-end procedures * Support general office administration as needed
Qualifications
* Experience with AR, AP, and collections required High school diploma * Post\-secondary education Business Administration, Office administration or related field would be ideal * Excellent computer skills * Strong attention to detail and accuracy * Excellent communication and customer service skills * Ability to work independently and manage priorities effectively
Work Location: In Office, Mount Pearl, NL
Job Type: Full\-time
Benefits:
* Competitive Compensation * Annual Bonus * Dental care * Health care * Profit sharing plan * Pension Plan * ESOP Plan * Employee Assistance Plan * Learning and Development opportunities * Employee Discounts * On\-Site Parking * Career growth opportunities
Schedule:
* Full time – Monday to Friday * Work Location: Mount Pearl, NL Office
Skills required:
Computer skills – Outlook, Microsoft Office, Excel,
Salary: $18\.00\-$22\.00 per hour
Flexible Language Requirement:
* English required
Education:
* High school diploma or equivalent; an associate or bachelor’s degree in business administration, Office Management, or a related field is preferred.
Background Check Requirements: As a condition of employment, this position may be subject to the successful completion of the following pre\-employment conditions:
* Criminal Background Check
Reference Check
Job Type: Full\-time
Pay: $18\.00\-$22\.00 per hour
Benefits:
* Dental care * Employee assistance program * Extended health care * Life insurance * Paid time off * RRSP match * Vision care
Work Location: In person
Ready to reach the decision-maker?
Set this role as a target and your agent does the sourcing, finds the verified email, writes the pitch, and follows up — on autopilot.
Start your hunt