Key Responsibilities
Job Description: Sales Coordinator / Sales Administration Executive
Sales & Payment Coordination
- Coordinate closely with Sales Manager, C&F agents and Factory team to manage billing, sales closures, and all commercial sales-related matters.
- Follow up diligently with clients for outstanding payments and ensure timely collections.
- Maintain up-to-date ledgers and track bank account records by location to support smooth financial operations.
- Share outstanding details with Sales Managers and ensure timely billing approvals are granted to C&F agents after verification.
Billing & Sales Closing
- Monitor the opening and closing of billing cycles in alignment with the status of market outstanding.
- Actively participate in month-end sales closing processes, coordinating with IT and internal departments for timely data submission.
- Prepare and share monthly closing reports for documentation and analysis.
Market Outstanding Management
- Track and control outstanding payments to ensure minimal delays in collection.
- Share outstanding statements and ensure all sales-related data is up-to-date for internal reviews and decision-making.
CRM Management & Commission Tracking
- Maintain and regularly update CRM data based on actual sales.
- Process and verify booking schemes and incentive programs.
- Calculate commissions for the sales team and follow up on advance commissions by ensuring proof of sale is submitted within the agreed timeline.
Expense Management
- Receive and verify expense reports submitted by Field Sales Admins, ensuring accuracy and clear mention of outstanding balances.
- Coordinate with Sales Managers to process approved expenses and track any held-back expenses for Field Staff's.
- Monitor expenses in relation to sales targets and outstanding dues.
Full & Final Settlement
- Collaborate with HR for the final settlement process of resigned Field Staff's.
- Verify outstanding balances with stockists and compile relevant salary, expense, and dues data for submission.
Documentation & Reporting
- Prepare and maintain accurate reports such as Party Ledgers, Outstanding Statements, and Stock Statements.
- Ensure timely and accurate documentation of all commercial activities for audit and internal use.
Key Requirements
- Bachelor’s degree in Business, Commerce or related field. MBA preferred.
- 2–5 years of experience in commercial, sales, or business development roles in the pharmaceutical industry.
- Strong analytical and commercial acumen
- Good understanding of pharma market dynamics, pricing, and regulatory frameworks.
- Proficient in MS Office; experience with CRM and ERP tools is a plus.
- Strong communication, negotiation, and interpersonal skills.
Preferred Skills
- Experience with domestic sales.
- Exposure to government tenders and institutional business.
- Knowledge of pharmaceutical supply chain operations.
Job Types: Full-time, Permanent
Pay: ₹25,000.00 - ₹40,000.00 per month
Benefits:
- Provident Fund
Ability to commute/relocate:
- Atladara, Vadodara, Gujarat: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Will you be able to join Immediately ?
Education:
- Bachelor's (Required)
Experience:
- commercial sales: 2 years (Required)
Location:
- Atladara, Vadodara, Gujarat (Required)
Work Location: In person
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