About the Role:
We are seeking a highly organised and proactive Executive Assistant to provide administrative and coordination support to an executive, with a strong focus on email and calendar management, meeting coordination, management reporting, and follow-up activities.
Key Responsibilities:
Email Management and Calendar Coordination
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Manage and organise the executive’s Outlook inbox using an established folder and categorisation system.
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Respond to routine enquiries and correspondence where appropriate.
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Identify and action emails requiring follow-up.
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Manage and maintain the executive’s calendar and schedule.
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Schedule appointments, meetings, calls, and discussions.
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Coordinate one-on-one meetings with the property management team.
Meeting Coordination & Follow-Up
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Attend meetings to understand context, priorities, and decisions.
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Take clear and accurate meeting notes.
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Review meeting recordings, transcripts, and notes where required.
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Convert agreed actions and commitments into actionable tasks.
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Schedule follow-up meetings and block time in the executive’s calendar.
Property Management Support
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Attend property management one-on-one meetings on behalf of or alongside the executive as required.
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Understand discussions and key priorities raised during meetings.
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Record relevant notes, decisions, and action items.
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Coordinate follow-up activities and ensure commitments are tracked through to completion.
Technical Requirements:
- Equipment is self-provided
Computer:
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RAM: 8GB
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HDDISDD: 512 GB
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PU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)
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Operating System: Windows 11 Home or Pro
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Power Backup: Power station, Powerbank, UPS, and etc.
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Extra Display: Secondary/External Monitor
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Audio & Video: Noise-Cancelling Headset + Web Cam
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Internet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads.
Contractor Perks & Rewards:
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20 Paid Time Off
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Referral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)
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Annual Trip - connect with the broader Wingman community in person
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Dedicated Support Contact (CSM) - someone to help you succeed and stay connected
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Access to a Network = collaborate with follow contractors and onshore specialists
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Opportunities to Upskill - optional sessions, peer learning, and developmental pathways
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More Work, More Opportunity - potential for additional contracts, Statements of Work, or expanded workloads
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High-Impact Projects - work alongside top-tier Australian partners on meaningful assignments
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Flexibility First - deliver your work in your way, with full autonomy on how you achieve outcomes
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Advisory Support - HR, Tax, and setup guidance available to make contracting seamless
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100% Work-From-Home Contracts - all engagements designed for remote delivery
Pre-engagement requirements for Independent Contractors:
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BiR as you are a contractor (Required to submit any contributions required by the government.)
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NBI or Police Clearance
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Any Government-issued 10
Note: If you think you have the skills and experience we are looking for but are short on technical requirements, don’t hesitate to reach out to us to discuss the matter.
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