Description
The Proposal Coordinator provides essential support to Technical Leads in developing and delivering high-quality bids for water projects in the Middle East. Based in India’s GCC, the role ensures smooth coordination, document management, and compliance across the proposal lifecycle.
Responsibilities
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Proposal Support
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Assist Technical leads / Project Managers in preparing bids and tenders for Water projects.
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Coordinate inputs from technical teams, business development, and support functions.
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Format, edit, and compile proposal documents to meet client requirements.
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Track all opportunities and bids on various portals
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Track various proposals and maintain a tracker to monitor progress and deadlines
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Document & Content Management
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Maintain and update proposal templates, CVs, project sheets, and case studies.
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Ensure consistency in branding, style, and compliance with WSP standards.
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Track proposal versions, deadlines, and submission requirements.
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Collaboration & Communication
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Act as a liaison between the Water Team and the Proposal teams.
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Support scheduling of reviews, meetings, and approvals with the Head of Water / Technical Directors
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Communicate effectively with cross-functional stakeholders to gather inputs.
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Quality Assurance
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Conduct basic compliance checks against tender instructions.
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Proofread documents for accuracy, grammar, and clarity.
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Support final packaging and submission of proposals.
Qualifications
Skills & Competencies
- Strong organisational and coordination skills.
- Excellent written and verbal communication abilities.
- Proficiency in MS Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat.
- Familiarity with proposal management tools (e.g., SharePoint, InDesign is a plus).
- Ability to work under tight deadlines and manage multiple tasks simultaneously.
- Knowledge of transport and infrastructure sectors preferred.
Typical Requirements
- Bachelor’s degree in Civil Engineering or related field
- 4–6 years in proposal coordination or bid support.
BGV:
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Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
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Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.
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