Centrally located in Pryor, Oklahoma, Xcaliber International is the nation’s largest value tobacco manufacturer. Xcaliber’s extensive product portfolio features 9 value-priced cigarette brands and 2 filtered cigars. Founded in 2001, Xcaliber International has spent over two decades continuously growing and improving its manufacturing capabilities. As of today, Xcaliber’s 500,000 square-foot production complex features a state-of-the-art manufacturing facility, automated warehouse and logistics center, administrative offices, an ISO-certified laboratory, as well as adjacent wholesale distribution and tobacco processing subsidiaries. Xcaliber also features an additional administrative office in Tulsa, OK. For over 20 years, Xcaliber International has earned a reputation for being an excellent employer, focused on employee satisfaction and safety.
Job Summary
Oversee the movement of raw materials, packaging, equipment, spare parts, and finished goods between U.S. facilities, International manufacturing facility, and other assigned destinations. Manage shipment planning, freight costs, carrier performance, customs broker coordination, and shipment disruptions. Partner with Operations, Purchasing, Warehouse, Finance, Legal, and Compliance.
Essential Duties
- Coordinate ocean, air, and ground freight from pickup through delivery. Align bookings, container availability, and delivery dates with production schedules and warehouse capacity.
- Select and evaluate freight forwarders, carriers, customs brokers, and third-party logistics providers. Negotiate rates and service terms within approved authority and monitor performance.
- Coordinate Harmonized Tariff Schedule of the United States (HTSUS) classifications with customs brokers and Trade Compliance. Maintain approved HTS codes and supporting records. For goods subject to tariff-rate quotas (TRQs), verify eligibility, monitor quota availability, and coordinate entry timing and documentation. Escalate classification disputes and potential over-quota duty exposure before shipment.
- Review commercial invoices, packing lists, bills of lading, and shipment instructions. Work with brokers and internal specialists to confirm classification, origin, permits, and documentation before release.
- Coordinate regulated tobacco and finished-product shipments and International shipments with Legal, Compliance, and local advisers. Escalate documentation or clearance issues before goods move.
- Manage customs holds, missed sailings, damaged freight, and delivery delays. Communicate revised arrival dates and recovery plans.
- Review freight invoices, accessorial charges, duties, and brokerage fees. Reconcile charges, allocate costs, and resolve discrepancies with Finance. Manage claims and track recoveries.
- Track on-time delivery, transit times, clearance delays, freight cost per shipment, and detention or demurrage. Maintain backup routes and recommend changes based on cost and service.
Required Qualifications
- Five or more years of progressive logistics, transportation, or supply chain experience, including at least two years directly managing international shipments.
- Hands-on experience with import and export documentation, customs brokers, freight forwarders, and ocean freight.
- Experience negotiating freight rates or managing carrier performance, resolving shipment exceptions, and reviewing freight invoices.
- Working knowledge of HTSUS classification and tariff-rate quota administration, including coordinating classification reviews and quota-related entries with customs brokers.
- Working knowledge of Incoterms, freight cost analysis, and shipment tracking. Proficiency in Excel and experience with an ERP or transportation management system.
- Ability to coordinate across facilities, vendors, and time zones and travel as needed.
Preferred Qualifications
- Bachelor’s degree in supply chain, logistics, business, or a related field. Equivalent relevant experience may substitute.
- Experience with U.S. and International shipping lanes, free-zone operations, manufacturing logistics, or regulated products.
Work Environment
- Work is performed in a tobacco primary manufacturing facility.
- Exposure to high temperatures, loud noises and industrial equipment.
- Use of personal protective equipment (PPE) is required.
Benefits
- Medical, Dental, and Vision Insurance.
- Life and AD&D Insurance.
- Short-Term and Long-Term Disability Insurance.
- Paid Vacation, Sick Days and Holiday.
- 401(k) Retirement Plan with a Generous Company Match.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test and background check.
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