The Bookkeeper will provide day-to-day bookkeeping and financial administration support for the client, ensuring financial transactions and records are accurately processed and maintained.
What you will own
Sales Invoicing for bulk & bagged products, including associated freight costs from clients’ various sites in South Queensland
- Process Sales invoices using Xero and StockUnify (an inventory/sales processing package)
- Reference customer quotes and ensure the invoice is as quoted
- Reference custom pricing for customers and ensure invoices are accurate
- Issue debtor statements
- Prepare receipt payments in the bank reconciliation, follow up aged debtors, and clarify variances on remittances
Accounts Payable
- Monitor email account for approximately 300 invoices per month
- Send bills to ApprovalMax
- Code bills to ApprovalMax – using Xero tracking categories
- Reference MEX (maintenance software) to check on Work Orders & associated asset maintenance cost tracking
- Monitor approvals and ensure bills are approved in time for payment
- Weekly payment runs
- EOM payment runs
- EOM supplier statement check to Xero, request missing invoices
Other ad hoc work, as necessary
- File electronic records
- Compile reports
- Maintain work instructions, update as necessary
- Perform other relevant duties within the scope of the role as required.
- Contribute to team effort by accomplishing other tasks as requested by the client and/or management.
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