Key Responsibilities
Recruitment & Onboarding
- Assist with the administration of the recruitment and selection process.
- Maintain and update candidate information in the Applicant Tracking System (BambooHR).
- Assist with scheduling interviews, recruitment activities, job fairs, and orientation sessions.
- Prepare and organize recruitment and onboarding documents.
- Assist with the onboarding of new employees and ensure required documentation is completed and filed.
- Follow up on outstanding candidate and onboarding documentation as directed.
HR Records & Documentation
- Maintain accurate and confidential employee and HR records.
- Assist with filing and organizing personnel documents in accordance with established procedures.
- Perform data entry and update employee information in HR systems.
- Prepare letters, forms, reports, schedules, and other HR-related documents.
- Ensure HR records are properly organized and readily accessible when required.
Administrative Support
- Provide general clerical and administrative support to the Human Resources Department.
- Assist with preparing correspondence, reports, spreadsheets, and other HR documents.
- Receive and respond to routine employee and departmental enquiries, escalating matters when necessary.
- Assist with coordinating meetings, interviews, orientations, and other HR activities.
- Maintain office supplies and assist with the organization of HR administrative resources.
Compliance & Confidentiality
- Handle employee and candidate information with a high level of confidentiality and professionalism.
- Follow established Human Resources policies, procedures, and record-keeping requirements.
- Ensure documentation is completed accurately and within required timelines.
- Support the HR team in maintaining accurate records for audit and operational purposes.
Qualifications & Experience
- High school diploma or equivalent; training or certification in Human Resources, Business Administration, or a related field would be an asset.
- Previous clerical, administrative, or Human Resources experience preferred.
- Experience working in a hospitality environment would be an advantage.
- Working knowledge of Microsoft Office applications, including Word and Excel.
- Experience with an HRIS or Applicant Tracking System, such as BambooHR, would be an asset.
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