Position Overview
We are seeking a Senior Office Administrator to lead and manage the overall administrative, facilities, and operational functioning from our Head Office. This role is critical in ensuring a seamless, professional, and efficient workplace environment that supports cross-functional teams and leadership. The ideal candidate will bring strong operational ownership, vendor management expertise, and a proactive approach to office administration in a fast-paced corporate setting.
Key Responsibilities
- Lead and oversee day-to-day office administration and facilities operations, ensuring smooth and uninterrupted functioning of the Corporate Office.
- Manage and coordinate vendors across housekeeping, security, maintenance, pantry, logistics, and facility services, ensuring service quality and SLA adherence.
- Own office infrastructure and utilities, including workstations, internet, power, access control, and equipment maintenance.
- Oversee asset management across the employee lifecycle, including allocation, audits, and exit recoveries.
- Track administrative budgets, monitor expenses, process invoices, and coordinate with the finance team for timely payments.
- Act as the primary point of contact for all office-related employee and leadership queries, ensuring quick resolution and a positive workplace experience.
- Ensure compliance with internal policies, safety standards, statutory requirements, and audit processes.
- Maintain accurate administrative documentation, contracts, MIS, and reports for management review.
- Support leadership meetings, internal events, and office engagement initiatives.
- Identify opportunities to improve administrative processes, optimize costs, and enhance office efficiency.
Requirements
- 4–6 years of experience in office administration, facilities management, or corporate operations, preferably within a retail, corporate, or multi-location organization.
- Strong experience in vendor management, facility coordination, and budget control.
- Proven ability to manage office operations independently in a dynamic, high-growth environment.
- Excellent organizational, communication, and stakeholder management skills.
- High attention to detail with the ability to manage multiple priorities simultaneously.