Facilities Manager (JHB with possibility of Hybrid)

ENVIRONMENT:

A provider of tailored Financial Solutions urgently seeks to fill the role of a Facilities Manager who will take charge of ensuring all building-related systems, infrastructure, and support services operate safely, reliably, and cost-effectively while complying with Health, Safety, and Environmental regulations. You will manage critical infrastructure, including air conditioning, electrical and solar, plumbing, fire safety systems, generators, and elevators; conduct regular facility inspections while reviewing contractor quotations, approving invoices, tracking spending against budget limits & managing projects. The ideal candidate must have Matric/Grade 12, a Degree/National Diploma or technical qualification in Facilities Management, Property Management, or Civil/Electrical/Mechanical Engineering preferred with 3-7 years of hands-on experience in Facilities, Property, or Operational Management. You will also need a proven track record in managing budgets, vendor contracts, and Technical Maintenance teams and a strong technical understanding of building services (mechanical, electrical, plumbing).

DUTIES:

Building Systems & Maintenance -

• Oversee planned, preventive, reactive, and emergency maintenance programs for all physical assets.
• Manage critical infrastructure, including air conditioning, electrical and solar, plumbing, fire safety systems, generators, and elevators.
• Conduct regular facility inspections to identify wear, tear, or safety hazards and schedule immediate repairs.
• Responsible for building access, security systems and perimeter controls.
• Facilities Asset Register and Maintenance Schedules.

Health, Safety & Environmental (HSE / OHS) Compliance -

• Ensure strict adherence to local Occupational Health and Safety (OHS) legislation, statutory regulations, and building codes.
• Maintain safety records, fire compliance certificates, evacuation drills, and emergency preparedness/business continuity plans.
• Investigate incidents, accidents, or near-misses and implement corrective action procedures.

Budget & Financial Management -

• Assist in developing, monitoring, and managing the annual operational and capital expenditure budgets related to the building costs and maintenance.
• Review contractor quotations, approve invoices, track spending against budget limits, and identify cost-saving efficiencies.

Contractor & Vendor Management -

• Source, evaluate, and manage external service providers (e.g., cleaning, security, landscaping, waste management, and specialized technical contractors).
• Monitor Service Level Agreements (SLAs), evaluate contractor performance, and verify completed work before sign-off.

Space Planning & Operations -

• Coordinate space planning, office moves, refurbishments, and capital improvement projects from procurement to handover.
• Manage day-to-day facilities helpdesk queries, staff/tenant complaints, and general workplace logistics.

Projects, Repairs & Capital Improvements -

• Manage projects from assessment and quotations through implementation and handover.
• Project budgets, timelines and contractor coordination.
• Prior approval of scope changes and additional expenditure.

REQUIREMENTS:

Qualifications –

• Grade 12 / Matric.
• National Diploma, Degree, or technical qualification in Facilities Management, Property Management, or Civil/Electrical/Mechanical Engineering preferred.

Experience/Skills -

• 3 to 7 Years of hands-on experience in Facilities, Property, or Operational Management.
• Proven track record in managing budgets, vendor contracts, and Technical Maintenance teams.
• Strong technical understanding of building services (mechanical, electrical, plumbing).
• Problem-solving and calm decision-making during emergency situations.

Desired Skills:

• Facilities
• Manager
• JHB

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