About the Role
Fixed term position until 30 June 2029.
The Senior Project Advisor works closely with policy, operational and delivery teams to assess and prioritise new requirements, coordinating their progression through governance and delivery processes, and ensuring alignment across business, program and technical teams.
Key responsibilities of the role will include:
- developing and maintaining the pipeline of system (Arrival) changes and improvements, including liaison with Information Management and Technology Division (IMTD) and across ECE business units
- assessment of business needs, priorities and interdependencies, and drafting papers and reports for governance forums and senior executives
- participation in the Arrival internal audit, including provision of documents and responses to requests
- facilitating, collating and reviewing feedback on Arrival and issues / opportunities from internal and external stakeholders
- developing and updating guidance materials and communications for the use of Arrival
- providing the secretariat function for the DE / Sector Arrival Forum.
Attributes
The successful candidate will have strong analytical and problem-solving abilities, excellent communication skills, and strong attention to detail. They will be adaptable, collaborative and resilient, with the ability to manage competing priorities and navigate complexity in a dynamic environment. Strong leadership and influencing skills are essential, along with a commitment to continuous improvement and delivering user-focused outcomes that support early childhood reform priorities.
Desirable Qualifications and Experience
A suitable tertiary qualification in a related field is desired.
A valid Working with Children Check for paid employment purpose
About the Division
Early Learning Operations and Monitoring (ELOM) Division leads core funding, policy, operational and monitoring functions for funded three and four-year-old kindergarten in Victoria.
The Division consists of two branches:
- Early Learning Funding and Operations Branch
- Sector Monitoring and Support Branch
Key responsibilities of the Early Learning Funding and Operations Branch include:
- kindergarten organisational and program requirements as set out in the Kindergarten Funding Guide
- setting funding rates and eligibility for all kindergarten setting types and subsidies
- strategic funding and operational projects, including supporting Aboriginal Community Controlled Organisations and the Preschool Reform Agreement
- kindergarten data collection, monitoring and reporting.
The funding Systems Unit leads the ongoing continuous improvement and enhancement of the kindergarten enrolment, attendance and funding system (Arrival) on behalf of Early Childhood Education (ECE) Group as the business user of the system. The focus of the Unit is ensuring that the system continues to meet the needs of kindergarten operations, policies and reforms and the evolving needs of the sector. The unit works across ECE to identify system issues and opportunities, managing and coordinating change requests, responding to emerging operational and stakeholder needs and meeting key reporting requirements.
About the Department
The department provides a wide range of learning and development support and services.
The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
For further information pertaining to the role, please contact Sid Sinha - Manager, Funding Systems via sid.sinha@education.vic.gov.au.
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:59pm on Monday 2 November, 2026
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