Primary Tasks
- Lead the conceptualization, planning, and execution of events, from pre-production to post-event evaluation.
- Create and manage event timelines, checklists, and budgets to ensure smooth and cost-efficient execution.
- Oversee venue selection, supplier coordination, and vendor negotiations, ensuring quality and adherence to timelines.
- Manage permits, logistics, security, and technical requirements for each event.
- Coordinate with internal teams (Production, Creative, Marketing, PR, Finance) to ensure all deliverables are aligned.
- Prepare event documentation and post-event reports, including evaluations and cost summaries.
- Act as the event lead on-site, ensuring that all teams and suppliers perform as scheduled.
- Supervise setup, rehearsals, run-of-show, and pack-down activities.
- Troubleshoot and make real-time decisions during events to address any unforeseen issues.
- Work in tandem with the Executive Producer to align production coverage and live multimedia needs.
- Coordinate with the Marketing and Accounts Teams for partner requirements, branding placements, and deliverables.
- Maintain clear communication with sponsors, suppliers, and stakeholders before, during, and after each event.
Secondary Tasks (During Lean Periods)
- Assist the marketing team in campaign coordination, partnership fulfillment, and client servicing.
- Support in crafting event proposals, sponsorship decks, and presentations for potential partners.
- Help manage marketing collaterals, promotional materials, and PR coordination.
- Conduct post-event partner evaluations and recommend ways to strengthen partnerships.
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