About the Role
We are looking for a proactive and detail-oriented Talent Operations Associate to manage and streamline our hiring operations at GoML.
You will play a key role in ensuring a smooth candidate experience, managing interview coordination, offer processing, preboarding, candidate engagement, and onboarding readiness.
You will also act as a bridge between the Talent Acquisition and HRBP teams, ensuring seamless coordination and a positive transition from candidate to employee.
What You'll Do
First 30 Days – Learn & Support
- Understand GoML's hiring process, talent operations workflows, and internal stakeholders.
- Get familiar with Keka ATS, HRMS, interview tools, and recruitment trackers.
- Coordinate interviews, panel availability, candidate communication, and scheduling.
- Ensure interview feedback is collected on time and updated in the ATS.
- Support offer letter processing, approvals, and candidate documentation.
- Initiate preboarding activities and track document submissions.
- Connect regularly with offered candidates to keep them engaged until joining.
- Understand the onboarding handover process between Talent Acquisition and HRBP.
First 60 Days – Own & Execute
- Independently manage end-to-end interview scheduling and recruitment coordination.
- Own offer processing, approval follow-ups, offer acceptance tracking, and joining confirmations.
- Manage the complete preboarding process, including documentation, background verification coordination, and joining formalities.
- Drive preboarding candidate engagement through regular check-ins, welcome communications, joining updates, and query resolution.
- Track candidates serving notice periods, identify potential dropouts, and proactively flag joining risks.
- Coordinate with HRBP, IT, and hiring managers to ensure everything is ready before Day 1.
- Maintain accurate candidate data, recruitment trackers, offer records, and upcoming-joiner dashboards.
- Support campus hiring drives, internship onboarding, and recruitment events.
- Coordinate recruitment vendor invoices, employee referrals, and related operational activities.
First 90 Days – Improve & Optimize
- Take complete ownership of day-to-day talent operations with minimal supervision.
- Establish structured preboarding engagement touchpoints to improve candidate experience and joining conversion.
- Ensure seamless handovers between Talent Acquisition and HRBP, with clear documentation and ownership.
- Standardize interview coordination, offer processing, preboarding, and onboarding checklists.
- Track key operational metrics, including interview turnaround time, offer processing time, offer acceptance, and joining conversion.
- Identify operational bottlenecks and improve workflows through process enhancements and automation.
- Maintain ATS/HRMS data accuracy and ensure timely operational reporting.
- Gather candidate and new-joiner feedback to improve the overall hiring and onboarding experience.
- Build scalable talent operations processes to support GoML's growing hiring needs.
What We're Looking For
- 1–2 years of experience in Talent Operations, Recruitment Coordination, or HR Operations.
- Good understanding of recruitment processes, offer management, preboarding, and onboarding.
- Hands-on experience with ATS/HRMS platforms; experience with Keka is a plus.
- Strong communication, coordination, and stakeholder management skills.
- Ability to manage multiple tasks, prioritize effectively, and follow up proactively.
- Good working knowledge of Excel, Google Sheets, and recruitment reporting.
- Strong attention to detail, documentation, and data accuracy.
- Ability to handle confidential candidate and employee information responsibly.
- A process-oriented mindset with strong ownership and problem-solving skills.
- Experience in a startup or fast-paced technology environment is an advantage.
What Success Looks Like
- Interviews, offers, and preboarding activities are completed on time.
- Offered candidates remain engaged and informed throughout their notice period.
- Candidate dropouts and last-minute joining challenges are proactively managed.
- Every new joiner experiences a smooth, organized, and welcoming transition.
- Talent Acquisition and HRBP have clear visibility into upcoming joiners and handover activities.
- Recruitment records, trackers, and operational dashboards are accurate and up to date.
- Talent operations run efficiently through clear processes, ownership, and continuous improvement.
Why Join GoML?
At GoML, you'll be part of a growing team building impactful AI solutions. You'll have the opportunity to take ownership, improve how we hire and onboard talent, and help create a seamless experience for every new team member.
If you enjoy working with people, bringing structure to processes, and making things happen, we'd love to hear from you!
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