Procurement Process
- Identifying potential vendors, conducting market research and evaluating suppliers based on price, quality and reliability.
- Negotiating terms and conditions with suppliers, developing and managing list of purchase contract which is under Procurement and GA.
- Sourcing and identifying vendors that meet the requested specifications.
- Collect price quotations or complete proposals, including but not limited to product/service specifications, pricing, and payment terms.
- Review all quotations submitted by vendors.
- Conduct price negotiations based on vendor proposals and determined the most cost-effective and efficient vendor.
- Create Price Comparison Sheets.
- Create Purchase Orders (PO).
- Negotiating work agreements or contracts (if applicable).
- Ensure goods/services received match the orders.
- Evaluate vendors on a regular basis.
- Create procurement-related reports, including procurement realization reports and others.
- Keep up the update of industry developments to improve the knowledge of procurement process due to efficiency and effectiveness.
Office Area Maintenance, Operational Support Facilities, and General Services Management
- Ensure the maintenance of office areas, equipment, and operational support facilities, the availability of office household supplies, and the smooth operation of general services.
- Create reports related to General Services, including inventory management, access card usage, photocopy machine utilization, and other related matters
Annual Budget Planning
- Provide data of expense and spending to support the annual budget plan related to office facility needs, general services, and company inventory/assets.
Business Travel Arrangements and Permit Processing:
- Order ticket and accommodation bookings are in accordance with company policies.
- Order smooth processing of permits and licenses as per requested
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