Pune, Maharashtra
Job Summary
To develop detailed project plans, including timelines, milestones, and resource allocation to meet project objectives and also provide technical guidance for work completion.
21. Document Controller*
High Priority
No of Positions: 2
Experience: 8+ years
Degree: Bachelor’s degree (any discipline); specialization in records/information management preferred
Location: Pune | Employment Type: Permanent
Key Responsibilities
- Establish and enforce the document control framework: numbering, metadata, workflows, and transmittals.
- Administer EDMS in partnership with IT; manage migrations and as-built updates.
- Create SOPs, templates and checklists; train project teams on standards and best practices.
- Monitor adherence, audit trails, and KPI reporting (timeliness, accuracy, revisions, and compliance).
- Coordinate vendor document reviews, comment resolution, and distribution matrices.
- Lead a small team of document controllers; plan workload, mentor, and conduct quality checks.
- Ensure IP/IT security and confidentiality in line with policy.
- Drive continuous improvement initiatives for digital document flows.
Minimum Qualifications
- Hands-on with EDMS tools (e.g., SharePoint/Aconex/Doxis) and ISO-based document control.
- Understanding of engineering deliverable types, revision/status codes, and distribution rules.
- Strong attention to detail and data integrity.
Preferred Attributes
- Excellent communication, coordination, and reporting skills.
- Experience implementing CDE/metadata standards and migration projects.
- Experience with COMOS is an added advantage.
Key Responsibilities
1. To oversee quality assurance processes, ensuring adherence to coding standards , implementation of best practices and participate in technical discussions/review.
2. To create work plans| monitor and track the work schedule for on time delivery as per the defined quality standards.
3. To Identify potential risks and issues that may impact project timelines or quality and accordingly develop mitigation strategies / contingency plans to address risks.
4. To lead and empower a dynamic development team by boosting their technical skills, improving productivity, and fostering a collaborative high-performance culture.
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